About this role
Qualifications MINIMUM QUALIFICATIONS:
• Associate's degree from an accredited institution. • One (1) year of experience in a business-related field. PREFERRED QUALIFICATIONS:
• Bachelor’s degree in a business-related field. • Two (2) years of experience equivalent to an Agent/Buyer in public purchasing. • Experience managing business/department functions. • Professional Public Purchasing Certification. Relevant work experience or education may be substituted to satisfy minimum qualifications. KNOWLEDGE, SKILLS, AND ABILITIES:
• Clear and concise oral and written communication skills; organizational and management skills. • Knowledge of and ability to interpret and apply pertinent regulations, policies, and procedures for the functional area of assignment, including public purchasing laws, regulations, ethics, standards, methods, and practices. • Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention. • Knowledge of and experience with Enterprise Resource Planning applications, such as Oracle PeopleSoft, to support purchase requisition workflow and purchase order dispatching. • Knowledge of and experience with conducting tasks in the procurement life cycle, including creating competitive solicitations and negotiating contracts. • Knowledge of and experience with industry-standard equipment, materials, practices, computers, and applications. • Ability to professionally and effectively respond to customer needs and requests for service or assistance. Revised: 07/21/23 Responsibilities
• Facilitate the development of detailed specifications and scope of work for specific competitive solicitations. • Work closely with third party consultants, architects, engineers, and other professionals to ensure all District requirements are met in preparing solicitation documents. • Develop, publish, and negotiate invitations to bid, invitations to negotiate, requests for qualifications, and requests for proposals. • Conduct pre-bid/proposal meetings, determine responsiveness and responsibility of bidders/proposers, and investigate qualifications/references and work history of firms submitting bids and proposals. • Provide information to suppliers/contractors and internal customers on the bid/award process, purchasing policies and procedures, and all other procurement-related issues. • Assist in training sessions as necessary to keep suppliers and internal customers up-to-date on current policies and procedures. • Respond to internal customer and vendor inquires, concerns, or problems relating to procurement actions and recommend viable, efficient solutions. • Administer purchasing card programs. • Research market trends and technical developments in product and service markets. • Evaluate, track, and approve requisitions, change orders, and purchase orders. • Monitor supplier/contractor performance and contractual disputes and facilitate corrective actions. • Effectively communicate with schools, departments, suppliers, and the leadership team. • Work independently to plan, schedule, and coordinate activities to accomplish objectives on time. Revised: 07/21/23 Additional Job Information U08, $23.31, 8 hours, 255 days. Compensation may increase based upon relevant education and experience.