About this role
Qualifications
MINIMUM QUALIFICATIONS:
• High School diploma or equivalent. • Two (2) years of experience supporting purchasing or bookkeeping functions. • Experience managing business/department functions. PREFERRED QUALIFICATIONS:
• Associate’s degree from an accredited institution. Relevant work experience or education may be substituted to satisfy minimum qualifications. KNOWLEDGE, SKILLS, AND ABILITIES:
• Clear and concise oral and written communication skills; organizational and management skills; mathematical skills. • Knowledge of pertinent regulations, policies, and procedures for the functional area of assignment, including bookkeeping, accounting, purchasing, and finance processes and procedures. • Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention. • Knowledge of and experience with industry-standard equipment, materials, practices, computers, and applications. • Ability to analyze and summarize data from various sources. • Ability to professionally and effectively respond to customer needs and requests for service or assistance. Revised: 6/13/23 Responsibilities
• Perform administrative work in all areas of the procurement cycle and contract administration including solicitation preparation, opening tabulation, and evaluation. • Support the Procurement Team, schools, and departments with executing the purchasing process. • Prepare official correspondence to communicate purchasing and contractual updates. • Provide professional customer support to schools, departments, management, and business partners related to purchasing activities. • Analyze data from multiple sources including Innovation Services applications such as Oracle PeopleSoft to research and answer questions. • Support the creation, distribution, modification, and closing of purchase requisitions and purchase orders. • Collect and disseminate information in response to public records requests. • Assist in training sessions as necessary to keep vendors and internal customers up-to-date on current policies and procedures and the bid/award process. • Assist in maintaining a reference library of awarded contracts. • Update the Procurement web page with current and valid information. • Prepare, schedule, and arrange work assignments with limited supervision. Revised: 6/13/23 Additional Job Information S05, $19.57, 8 hours, 255 days. Compensation may increase based upon relevant education and experience.