About this role
TITLE: Administrative Assistant III - Elementary GRADE: M - Support Staff Scale CONTRACTUAL DAYS: 260 REPORTS TO: Principal Job Goal: To serve as the primary administrative engine of the campus, facilitating daily operations and fostering a positive school culture. This role acts as the central point of contact for students, staff, parents, and the community, requiring a high degree of organization, discretion, and problem-solving capability. Qualifications:
• High School Diploma or GED equivalency required.
• Maintains strict confidentiality regarding student and staff information in compliance with FERPA and HIPAA regulations.
• Demonstrates expertise in office productivity suites (e.g., Google Workspace, Microsoft Office) and specialized educational database management.
• Possesses the ability to prioritize competing tasks in a fast-paced, high-interrupt environment without compromising accuracy.
• Exhibits strong verbal and written communication skills, with a focus on de-escalation and supportive service.
Performance Duties:
• Oversees all reception activities, including managing high-volume communications, directing visitors, and maintaining a secure, organized entry point for the facility.
• Maintains accurate student records within the Student Information System (SIS), including attendance tracking, enrollment data, and the processing of transcripts.
• Facilitates the flow of information between the school administration and external stakeholders through newsletters, emails, and official announcements.
• Manages the master school calendar, schedules use of facilities, and coordinates daily substitute teacher coverage to ensure instructional continuity.
• Provides comprehensive administrative aid to the Principal and faculty, including report preparation, document filing, and the management of sensitive correspondence.
• Handles school-level bookkeeping tasks, such as processing purchase orders and collecting student fees in accordance with division policy.
• Monitors inventory levels for office and instructional supplies, initiating procurement as needed to prevent delays.
• Assists in the execution of emergency drills and maintains up-to-date emergency contact logs and visitor management protocols.
• Provides initial triage for minor student injuries or illnesses and coordinates with the school nurse for medication administration and health record compliance.
• Curates and updates the school's website and social media platforms to ensure community engagement and timely information sharing.
• Assists in the planning and execution of school-wide events, including graduation ceremonies, parent-teacher conferences, and orientation nights.
Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. The school division may add to, modify, or delete any aspect of this job as it deems advisable. Other Supplements paid in addition to above salaries: Associate's Degree $1,754 Bachelor's Degree $2,805 Master's Degree $3,854 FLSA: Non-Exempt