About this role
CASEY COUNTY JOB DESCRIPTION Position Title: Secretary, Elementary Department: Building Reports To: Principal Approved By: Casey County Board of Education Date: July 2015 SUMMARY: Serves as secretary to the principal and as facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, record keeping and building permits. ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned. Greets visitors. Makes and receives telephone calls, takes messages, routes calls. Maintains school records and files for building, principal and related requirements. Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs. Orientates substitute teachers. Takes/transcribes notes for correspondence. Orders, processes, and maintains office materials and equipment. Serves as confidential secretary to the principal. Operates standard office equipment. Takes in-service training as stipulated by contract. Distributes community/district flyers. Prepares deposits and maintains records to verify such deposits. Keeps time and attendance cards on all building personnel, maintains a record of leaves taken. Maintains up-to-date roster of substitute teachers Maintains a log of visitors to the school Maintains a log of children who are picked up by parents for appointments during the day. Maintains records for and prepares weekly, monthly, and annual reports. Attends meetings and conferences relative to school office procedure. Maintains up-to-date schedules on all building personnel. Prepares various informational bulletins for distribution to parents. Prepares requisition forms, etc., necessary for the school operation. Keeps accurate records of all income and disbursements. Provided clerical assistance to school counselor when needed. Performs any other duties and assumes other responsibilities as assigned by the Principal. KNOWLEDGE AND ABILITIES: Ability to read and interpret documents such as safety and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people. Ability to operate a personal computer and related software. Ability to get along with other people. Patience in dealing with parents, staff and students. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies and procedures ABILITY TO: Perform complex duties with a high degree of skill and accuracy Read, interpret, apply and explain rules, regulations, policies and procedures Deal tactfully and effectively with irate employees Add, subtract, multiply and divide quickly and accurately Establish and maintain cooperative and effective working relationships with others Meet schedules and timelines Work confidentially with discretion Communicate effectively both orally and in writing Complete work with many interruptions Type at an acceptable rate of speed Maintain records and prepare reports Understand and follow oral and written directions Plan and organize work Operate standard office equipment including a computer terminal as required. EDUCATION and/or EXPERIENCE: Any combination equivalent to: a High school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law. The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional ditties are performed by the individuals currently holding this position and additional duties may be assigned