About this role
***GRANBURY ISD requires three references from former employers, college professors, supervisors, etc. with at least a minimum of two references being from previous supervisors. Granbury ISD will not accetp references from friends or family members.*** CONTRACT DAYS: 207 PRIMARY PURPOSE: To facilitate the efficient and effective operations of the Special Programs Central Office and provide clerical services to the Director and other staff members. QUALIFICATIONS: Education/Certification: High school diploma or GED Related college courses preferred Special Knowledge/Skills: Proficient skills in typing, word processing, spreadsheets and dictation methods Good people and telephone skills Knowledge of Texas Education Agency PEIMS requirements and reporting procedures. Working knowledge of IDEA, Section 504, FERPA, and state Special Education regulations. Strong organizational, analytical, and problem-solving skills. Ability to communicate effectively with administrators, campus staff, parents, and state agencies. Ability to maintain strict confidentiality and accuracy when working with sensitive student information. Experience: One to three years of secretarial experience, preferably in a public-school environment Major Responsibilities and Duties PEIMS/Data Management
• Maintain the accuracy and integrity of all Special Education and Section 504 PEIMS data within the district Student Information System (SIS) in accordance with Texas Education Agency (TEA) requirements.
• Serve as the primary individual responsible for entering, updating, and maintaining Special Education and Section 504 records in the SIS, ensuring all required coding is accurate and completed in a timely manner.
• Verify and maintain student demographic, instructional setting, service, disability, instructional arrangement, transportation, and program participation data to ensure compliance with state and federal reporting requirements.
• Review, audit, and reconcile PEIMS data regularly to identify discrepancies and ensure accurate state reporting and funding.
• Generate, review, and distribute monthly, six-week, semester, and annual PEIMS verification reports for Special Education and Section 504.
• Collaborate with campus and district staff to resolve PEIMS coding errors prior to submission deadlines.
• Assist with all PEIMS submissions, resubmissions, data validations, and audits related to Special Education and Section 504.
• Maintain documentation supporting PEIMS coding and reporting requirements for audit purposes.
Student Records and Compliance
• Process referrals, transfers, homebound placements, and student enrollment changes in collaboration with diagnosticians, evaluation staff, campus personnel, and administrators.
• Enter and maintain ARD committee decisions related to eligibility, services, instructional arrangements, related services, transportation, ESY, graduation plans, and other required PEIMS elements.
• Verify that Special Education and Section 504 coding align with current ARD/Section 504 Committee documentation.
• Monitor timelines to ensure data entry occurs promptly following ARD meetings and Section 504 meetings.
• Maintain confidential student records in compliance with FERPA, IDEA, Section 504, and district policies.
Administrative Support
• Maintain organized electronic and paper records related to Special Education and Section 504 reporting.
• Perform filing, record maintenance, correspondence, and other clerical duties as assigned.
• Assist with departmental projects, audits, and data requests.
• Perform other duties as assigned by the Director of Special Programs or designee.
Supervisory Responsibilities None. Equipment Used
• Personal computer and related software
• Student Information System
• Microsoft Office Suite (Excel, Word, Outlook)
• Google Workspace applications
• Standard office equipment including copier, scanner, printer, calculator, and telephone
Working Conditions Mental Demands
• Maintain emotional control under pressure.
• Work with frequent interruptions and multiple competing deadlines.
• Exercise attention to detail while maintaining a high level of accuracy.
• Analyze data and identify discrepancies requiring corrective action.
• Maintain confidentiality regarding student records and personnel information.
Physical Demands/Environmental Factors
• Prolonged sitting and computer use.
• Frequent repetitive hand motions and keyboarding.
• Occasional standing, walking, bending, reaching, and lifting files or office materials up to approximately 25 pounds.
======================================================= The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. District Benefits: Medical Insurance: TRS ActiveCare/Blue Corss Blue Shield Supplemental Voluntary Health & Life Insurance Products District Paid $25,000 Life Insurance State Personal Leave Days Local Sick Leave Days Texas Teachers Retirement System