About this role
Job summary
Hinckley and Bosworth Medical Alliance is a GP Federation that supports 12 GP practices across the Hinckley and Bosworth locality, which form 3 Primary Care Networks.
This role will support the Federation, 4 Fed Health Care Limited, The Centre Surgery, as wellas the three Primary Care Networks.
It is an exciting opportunity, as we are ideally looking for someone to work 5 days per week, 6 hours per day. However, there is some degree of flexibility and movement in regard to this.
Main duties of the job
Job Overview
The post holder will be acting as the main point of contact for all finance related matters. This is a fantastic opportunity for a candidate with sound accounting knowledge looking to have sole responsibility for coordinating and maintaining an accounting and payroll department. This is a full 360 finance role with tasks ranging from payroll, reconciliation, invoicing, accounts analysis and forecasting.
About us
Benefits Include
Access to the NHS Pension Eyecare Scheme Funded CPD Days Access to NHS Staff Discount Scheme Minimum of 25 days annual leave per year, plus bank holidays. Increasing with length of serviceRepayment of professional membership costsRepayment of DBS Update costs
Job description Job responsibilities
Job Purpose/Summary
To support the production of accurate financial information for Hinckley & Bosworth Medical Alliance Ltd (the Federation), 4Fed Healthcare Ltd, The Centre Surgery and the three Primary Care Networks (PCNs) Bosworth, Fosseway and Hinckley Central.
To manage payroll and pension services for the Federation and member practices / non-member organisations signed up to this service.
To analyse and present financial information to the Federation Managing Director, the Federation Board / Shareholders and PCNs.
To analyse, review, monitor and present monthly reports to member practices and quarterly reports to the Board.
Ensure internal control checks are adhered to and maintain accurate accounting records to support the production of statutory reporting, the preparation of the annual accounts and to support decision making.
To work closely with and support the Payroll & Finance Administrator.
Be an integral member of the Federation team.
The Centre Surgery:
Support the Practice Manager with all practice financial matters.
Produce monthly budget and cash flow reports.
Manage payroll and pension processing on a monthly basis.
Federation Administration:
Manage all Record-keeping on Sage and Sage Payroll. Manage all financial transactions, processing and record keeping:
Cash-flow monitoring and forecasting Management of bank accounts Bank reconciliations Payment reconciliations Purchase and sales ledger processing PAYE Expense forms Pensions management Management of all Additional Roles Reimbursement Scheme (ARRS) claims. Process all payments to practices on a monthly / quarterly basis. Process all supplier payments on a monthly basis.
Maintenance of general financial controls to ensure the integrity and accuracy of accounts and balance sheet.
Manage all payroll services ensuring prompt and accurate processing and payment of salaries to all employees for whom payment is due, in accordance with relevant policies, procedures, terms and conditions and statutory regulations.
Liaise with the Integrated Care Board (ICB) finance team and the Federations external accountant.
Ensure all annual leave and bank holiday entitlements are recorded appropriately for payment and audit purposes.
Liaise with suppliers and manage account queries.
To formulate letters and spreadsheets using Microsoft Word and Excel either as an original document or using a standard format template to ensure accurate information is documented, calculated, and communicated.
To undertake any other duties the Federation Managing Director may allocate.
General Requirements:
To undertake surveys and/or audits as and when required.
Carry out project and analysis work as required, to support the finance function, deliver efficiencies, strengthen financial controls and enhance reporting.
To contribute to and implement financial policies and procedures as and when required.
To be responsible for the secure and confidential treatment of all payments records and personal information, ensuring correct authorisation is obtained before the release of sensitive and confidential information.
Confidentiality:
In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential and should be managed in line with GDPR and Data Protection legislation and guidance. Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data
Health & safety:
The post-holder will implement and lead on the full range of promotion and management of their own and others health, safety and security as defined in the practice Health & Safety policy, the practice Health & Safety manual, and the practice Infection Control policy and published procedures. This will include (but will not be limited to):
Ensuring job holders across the practice adhere to their individual responsibilities for infection control and health and safety, using a system of observation, audit and check, hazard identification, questioning, reporting and risk management. Maintaining an up-to-date knowledge of health and safety and infection control statutory and best practice guidelines, and ensure implementation of these across the business Using personal security systems within the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks across the business Making effective use of training to update knowledge and skills, and initiate and manage the training of others Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards, and initiation of remedial / corrective action where needed Actively identifying, reporting, and correction of health and safety hazards and infection hazards immediately when recognised Keeping own work areas and general / patient areas generally clean, identifying issues and hazards / risks in relation to other work areas within the business, and assuming responsibility in the maintenance of general standards of cleanliness across the business in consultation (where appropriate) with other sector managers Undertaking periodic infection control training (minimum annually) Routine management of own team / team areas, and maintenance of work space standards Demonstrate due regard for safeguarding and promoting the welfare of children.
Equality and diversity:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Personal/Professional development:
The post-holder will participate in any training programme implemented by the Federation as part of this employment, with such training to include:
Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work
Quality:
The post-holder will strive to maintain quality within the practice, and will:
Alert other team members to issues of quality and risk Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance Work effectively with individuals in other agencies to meet patients needs Effectively manage own time, workload and resources
Communication:
The post-holder should recognize the importance of effective communication within the team and will strive to:
Communicate effectively with other team members Communicate effectively with patients and carers Recognise peoples needs for alternative methods of communication and respond accordingly
Contribution to the implementation of services:
The post-holder will:
Apply practice and Federation policies, standards and guidance Discuss with other members of the team how the policies, standards and guidelines will affect own work.
Participate in audits where appropriate.
Person Specification
Qualifications Essential
AAT Accounting Qualification or 3 years accounting experience Chartered Accountant qualification, or equilavent (or working towards)
Experience Essential
Experience of payroll and pension administrative duties Experience of using Sage Payroll Experience of using Sage Accounts Experience of managing accounts Experience of maintaining financial information systems Experience of financial planning and forecasting
Desirable
Experience of NHS payroll and pensions administrative duties
Skills Essential
Ability to multitask Effective time management (Planning & Organising) Excellent communication skills (written and oral) Strong attention to detail Clear, polite telephone manner Ability to work as a team member and autonomously Good interpersonal skills Problem solving & analytical skills Strong prioritisation and organisational skills Ability to handle confidential information Strong record keeping skills Ability to follow policy and procedure
Desirable
Strong IT skills Competent in the use of Microsoft Office and Outlook
Personal Qualities Essential
Polite and confident Flexible and cooperative Motivated Forward thinker Ability to work under pressure
Other Requirements Essential
Flexibility to work outside of core office hours Full driving licence and access to a vehicle
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Hinckley And Bosworth Medical Alliance Ltd
Address The Standings, Fields Farm Business Centre
Hinckley Road,
Sapcote
LE9 4LH
United Kingdom
Employer's website http://hbma-gpfederation.co.uk/ (Opens in a new tab)