About this role
Operational assistant M/F Are you an administrative professional and immediately available? Our client, a European institution, is looking for an Operational Assistant who speaks English. This is a temporary contract with an immediate start (before the end of July). KEY ACCOUNTABILITIES: • Contribute to the maintenance and regular updates of the digital regulatory database. The database is currently available on the Sharepoint platform. The tasks include the management of access rights, management of the structure of the display of information, input of information, contributing to management and improvement of work processes. • Support the Head of Unit and the team in the relevant processes and procedures to facilitate the well-functioning of the Unit, • Provide operational assistance in the preparation of notes, briefings, presentations and other relevant documents in accordance to the standard for the different types of documents, • Contribute to a good working atmosphere within the unit and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives, • Act as mutual back-up with the other Unit assistants, also coordinating their respective absences where necessary, • Ensure good team spirit within the team, • Handle other administrative tasks and replace colleagues in case of absence The Operational Assistant reports to the Head of Unit and works in close cooperation with the officers and assistants of the Department. The post requires discretion, flexibility, rigor, attention to detail, the ability to prioritise and to handle several tasks simultaneously. Skills: Ensuring accountability: Holding yourself and others accountable to meet commitments. Collaborating: Building partnerships and working collaboratively with others to meet shared objectives. Agile communication skills are required in this role. Cultivating innovation: Creating new and better ways for the organisation to be successful. Driving results: Consistently achieving results, even under tough circumstances. This role especially requires a capacity to prioritise and work with tight deadlines, balancing delivery with attention to detail. Instilling trust: Gaining the confidence and trust of others through honesty, integrity and authenticity. • Secondary level education, complemented with a 2-year certificate in a relevant field (e.g. secretarial studies, business administration). • At least 3 years professional experience in an operational or administrative support role. • Good knowledge and understanding of the Bank's activities, organisational structure, processes and procedures. • Good knowledge of standard office tools (Word, Excel, PowerPoint, GED, Notes). • Proof-reading and experience in processes requiring attention for detail and accuracy. • Presentation's skills would be appreciated. • Excellent command of English, both oral and written. A good command of French and additional EU languages would be an advantage. Reference Number : 1451836 Job Title : Operational assistant M/F Job Type : Intérim Industry : Banque Experience : 3 Location : Western Europe,Luxembourg Driving License : Oui