About this role
Administrative & HR Coordinator – Part Time – 3 months contract Start date: ASAP Type of contract: Interim or CDD with the client 20 Hours per week Location: Luxembourg city We are seeking a proactive and organised Administrative & HR Coordinator to support our client day-to-day operations. This role combines employee administration, recruitment coordination, and general office support, making it ideal for someone who enjoys working in a fast-paced environment and ensuring processes run smoothly. Key Responsibilities • Coordinate the onboarding process for new employees. • Ensure all required documentation is collected prior to an employee's start date. • Maintain accurate employee records and personnel files. • Collect and verify employee information, including payroll and banking details. • Track the completion and filing of employment contracts and other onboarding documentation. • Provide day-to-day administrative support to the business. • Prepare agendas and supporting documentation for internal meetings. • Coordinate and support regular operational meetings. • Assist with document management, correspondence, and general office administration. • Carry out additional administrative duties as required. • Coordinate interviews between candidates and hiring managers. • Manage interview scheduling and calendar coordination. • Communicate with candidates throughout the recruitment process. • Support the recruitment team with administrative tasks related to hiring activities. Profile • Excellent organisational and time management skills. • Strong attention to detail and accuracy. • The ability to manage multiple priorities simultaneously. • Strong communication and interpersonal skills. • A proactive, reliable, and service-oriented approach. • Good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint). • Previous experience in an administrative, HR, recruitment coordination, or office support role is advantageous.