About this role
Job Description Job DescriptionJOB DESCRIPTION Administrator / Bookkeeper As a small, niche company in the Construction Sector, Dominion Lightning Rod Co. needs to operate with "big company" abilities by maximizing the skill and flexibility of our expert staff. The Management Team includes the President/General Manager, Project Manager, the Estimator, and the Project Superintendent. Each member of the team brings their specific expertise to the table to create a working environment that is efficient, effective, and collaborative. The Administrator/Bookkeeper works closely with all members of the management team, with a reporting/approval structure appropriate to the specific task. S/he must bring superior organizational skills, reliability, and consistency to the company. A. Direct Responsibilities 1. ACCOUNTING/BOOKKEEPING: The Administrator/ Bookkeeper is responsible for preparing, obtaining approvals for and executing all in-house accounting operations. This includes: • Payroll (approvals by GM/PM) for approx. 18 employees including: o Set up new employees/temporary (Union) employees o Verify and enter timesheets o Allocate all time to list of projects o Manage payroll deductions o Run payroll/direct deposit paycheques • Receivables and Billing (approvals by GM/PM) o Prepare and submit invoices in accordance with contract-specific requirements (Statutory Declarations, Waivers, Holdback invoices, etc.) o Manage direct deposit payments/deposit cheques at bank o Issue account statements o Follow-up on overdue accounts • Payables (approvals by GM) o Verify and pay supplier invoices o Verify and pay corporate credit card account, expense accounts o Allocate all expenses o Maintain Petty Cash o Manage and pay government remittances o Prepare wire transfers to USD suppliers • Month-End (approvals by GM/President) o Journal entries, account reconciliations and HST reporting o Bank reconciliations o Aged receivables by customer o Management KPI reports • Year-End including liaison with our Accountants (approvals by President) o Year-End accounting system roll-over o Preparation of Year-End accounting documents and reports o Co-ordinate with Accounting Firm on Year-End review o Prepare employee T4's 2. GENERAL OFFICE DUTIES: The Administrator also has general office duties. This may include: • Receptionist • Website support • Filing 3. PROJECT SUPPORT: The Administrator/Bookkeeper provides support for on-going projects. This may include: • Assigning project numbers and maintaining data on the status of on-going projects. • Obtaining and managing general Project Management documentation including WSIB certificates, Certificates of Insurance, Form 1000, etc. (approvals by PM) • Prepare project cost reports (approvals by GM/President/Estimator). 4. CORPORATE: The Administrator has broad responsibility for a wide variety of corporate requirements. These may include: • Bonding - prepare annual reports per Bonding Company requi