About this role
Job summary
We are seeking an experienced Medical Secretary to provide accurate, efficient and punctual medical secretarial/ administration support to Partners, GPs, Registrars and Practice Nurses.
You will be experienced in audio typing and enjoy working within a friendly fast paced secretarial team.
Job Type: Permanent / Part-time
Hours: 24 hours per week across 4 days
Main duties of the job
To provide a high quality secretarial/ administration service to the Practice and Patients. Efficient, fast and accurate, processing and prioritising of referral letters, from both NHS e-Referrals and the private sector, using a digital dictation system. Reconciling transcriptions on return from the external audio transcription provider. Effectively operate the e-Referrals computer system including requesting e-Referral appointments and monitoring e-Referral status. Update patient records in a timely and accurate manner. Reconciliation of medical notes for new patients including summarising and coding. Coding of any incoming Safeguarding documents Keep GPs informed of updates as necessary Deal with patient queries regarding referrals, including e-Referrals
For full details of the role please see attached job description
About us
Shore Medical is a GP Super Partnership with 6 practices across Poole and Bournemouth. We aspire to offer exceptional care to our 58,000 patients and are innovative in our approach to developing new teams and pathways to ever improve how general practice is delivered.
We have a friendly and supportive team of more than 200 staff, with over 40 GPs, Pharmacists, Paramedics, Nurses, Mental Health specialists and our range of administrative staff.
The Practices in the Partnership are:
Lilliput SurgeryPoole Road Medical CentreWessex Road SurgeryHeatherview Medical CentreFernside SurgeryParkstone Tower PracticeWe offer
Competitive salaryFriendly and supportive working environmentContinuous CPDNHS Pension Scheme with Life InsuranceFree parking at most of the sitesCycle to work schemeRefer a Friend schemeSummer & Christmas parties
Job description Job responsibilities
To provide a high quality secretarial/ administration service to the Practice and Patients. Efficient, fast and accurate, processing and prioritising of referral letters, from both NHS e-Referrals and the private sector, using a digital dictation system.Reconciling transcriptions on return from the external audio transcription provider. Effectively operate the e-Referrals computer system including requesting e-Referral appointments and monitoring e-Referral status. Update patient records in a timely and accurate manner. Reconciliation of medical notes for new patients including summarising and coding. Coding of any incoming Safeguarding documentsKeep GPs informed of updates as necessary Deal with patient queries regarding referrals, including e-Referrals
Please see attached Job Description for full details.
Person Specification
Experience Essential
To be competent in the use of a range of software ie Microsoft Word, Excel, Outlook Proficient at audio typing
Desirable
Previous experience within General Practice/NHS Working knowledge of SystmOne Previous Secretary experience
Qualifications Essential
GCSE Grade A-C in English Language
Desirable
RSA or Pitman Typing Qualification RSA or Pitman Audio typing Qualification AMSPAR Qualification
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Shore Medical PCN
Address Heatherview Medical Centre
Alder Road
Poole
Dorset
BH12 4AY
United Kingdom
Employer's website https://shoremedical.co.uk/ (Opens in a new tab)