About this role
Provide daily secretarial support for Administrative Helpdesk requests and liaise with the Office Manager regarding helpdesk loadAssist with photocopying as requested by teachers, PTA and Governors through the request systemAssist with franking of school post and large mail outsProduce tickets and booklets for school trips and eventsAssist with stationary order, monitor paper suppliesMaintain the reprographics room, keep supplies tidy and organisedEnsure teachers post is dispatched accordingly e.g. completing addresses and postingAssist with the filing of paperwork into pupil files to clear all filing regularlyFiling of all new Year 7 files from primary schools and any correspondence once the cabinets have been arranged.Assisting with archiving of student files in lock up and retrieving past students’ filesUndertake receptionist/telephonist duties to cover lunch times daily, ill health, and other absencesOther duties as required by the Office Manager and Finance Director
Knowledge, Experience and Skills
Essential:
Highly accurate with strong attention to detailAbility to follow instructionsThe ability to demonstrate initiative and independenceAbility to remain calm and focused under pressure whilst completing tasks efficientlyExcellent time manager with the ability to work to tight deadlinesExcellent attendance and punctualityHighly organised and efficientFlexibility in responding to new and changing prioritiesThe ability to communicate effectively with a range of stakeholdersGood team player with a positive attitudeDemonstrates the school values of Aiming Higher, Promoting Harmony and Achieving ExcellenceDemonstrates the importance of confidentialityProficient in all Microsoft packages, excel, word, outlook and PowerPoint
Desirable:
Previous experience of using SIMSPrevious experience of working within a similar rolePrevious experience of working within a school setting