About this role
Job summary
Permanent, Part time - 22 hours per week
The Admin Team Leader is responsible for leading and managing the administrative and clerical team within Children and Young People's Services (CYPS). The role ensures the delivery of efficient, high-quality administrative services that support patient care and enable the achievement of key performance indicators (KPIs) and service objectives.
Working closely with the Service Manager, the post holder provides day-to-day leadership, oversees workforce planning, manages staff performance and development, and ensures administrative processes operate effectively across the service. The role also has responsibility for specialist equipment administration, service reporting, data quality, clinic coordination, and maintaining compliance with Trust policies and NHS standards.
The successful candidate will demonstrate strong leadership, organisational and communication skills, with the ability to manage competing priorities, analyse service data, implement improvements, and build effective working relationships across multidisciplinary teams. They will promote excellent customer service, support continuous service improvement, and ensure the administrative team consistently delivers a responsive, efficient, and patient-focused service.
This is an excellent opportunity for an experienced administrator or team leader who is passionate about developing staff, improving processes, and contributing to the delivery of high-quality healthcare services.
Main duties of the job
The Admin Team Leader plays a key role in ensuring our Children and Young Peoples Services run smoothly by leading a dedicated administration team that supports high-quality patient care. This is an opportunity to make a real difference by creating an organised, responsive and supportive environment where staff can thrive and services can deliver the best possible outcomes for children, young people and their families.
We're looking for an experienced, motivated leader who enjoys developing people, improving ways of working and working collaboratively across multidisciplinary teams. You'll be confident managing competing priorities, solving problems, using data to drive improvements and maintaining high standards in a fast-paced environment.
In return, you'll join a supportive and inclusive team where your ideas and leadership are valued. You'll have opportunities for professional development, the chance to influence service improvements and the satisfaction of knowing your work has a direct impact on patient experience and service delivery. If you're passionate about leading people, embracing change and making a positive contribution within the NHS, we'd love to hear from you.
About us
The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham
As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey ,show progress in areas that matter most to staff. We have seen good results in how colleagues feel about health and wellbeing, alongside increased confidence that employees are recognised and supported
But don't just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making
All of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence
Certificates of Sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility.GOV.UK www.gov.uk
All band 2 roles are not eligible for sponsorship. The trust no longer supports HCSW band 3 roles with sponsorship
Job description Job responsibilities
Please see attached the job description and person specification for the full details about the role and the responsibilities.
Person Specification
Qualifications Essential
BTEC / HNC in Business Admin or related NHS Studies or equivalent level of knowledge Previous training /experience of problem solving, staff management, allocation of workstreams, data validation and reconciliation. NHS management qualification / training
Desirable
Knowledge of SystmOne / Meditech
Knowledge Essential
Can demonstrate theoretical and practical knowledge with regard to management of staff Good working knowledge of IT reporting systems e.g. data bases, interpreting data, Power Bi Understanding of large organisation and an ability to communicate and network Knowledge of the NHS and systems within it
Skills and abilities Essential
Demonstrates an ability to prioritise own workload and responds appropriately to urgent and emergency situations Analyses complex data obtained from several data sources in order to inform decision making and identify errors with data collection methods Demonstrate effective written and verbal communication skills Produce timely, accurate reports and data Demonstrates leadership in the management of change
Experience Essential
Recruitment and selection experience
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name The Rotherham NHS Foundation Trust
Address The Rotherham NHS Foundation Trust
Moorgate Road
Rotherham
S60 2UD
United Kingdom
Employer's website https://www.therotherhamft.nhs.uk/ (Opens in a new tab)