About this role
Job summary
Our wonderful Medical support secretary is going on Career Break for 6 months - are you the person to keep our team going?
If so please have a look at how you could help us and apply. Interviews will be in person at Estuary House, Newton Abbot on Friday 14th August 2026.
Job Purpose
The post-holder will be responsible for providing effective and efficient clerical and administrative support to an assigned Consultant, associated medical staff and the multi-disciplinary team where appropriate.
There will be an expectation you will be highly motivated, flexible and multi-skilled with excellent organisational skills. You will need to have a high standard of abilities using Microsoft Office packages and experience of using bespoke IT systems.
The post holder will need to meet deadlines, collate data and maintain standards relating to administrative processes. They will need to be able to work within a team effectively and share work streams where appropriate.
Main duties of the job
Key Responsibilities include:
Comprehensive diary management and ensuring Consultant/associated team members are briefed and ready for meetings and appointmentsTranscribe comprehensive dictation from audio recordings into letters, reports, minutes or directly onto patient recordsProvide general administrative function for the Consultant, which will include being point of contact, writing detailed letters and reports for the Consultant and associated team to approveCollate and distributing reports/papers for meetings chaired by the Consultant/associated team and ensuring the agenda is sent out to report authors and attendees in advanceMeeting administration: taking and distributing formal minutes; recording clear actions and following these up to check completion; maintaining attendance recordsSupporting the Consultant and team by ensuring that records are up to date on all staffing and patient systems and that items are dealt with quickly and efficiently on appropriate finance systems
Profile:
Excellent planning and organisation skillsExcellent attention to detailEnthusiastic and confident to challengeTakes pride in their work and consistently strives to produce work of the highest standardExperience of prioritising a varied and busy workload their own and that of the Consultant they support and using initiativeExperience of working under pressure with the ability to work to and achieve deadlines.
About us
About Devon Partnership Trust
We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.
We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do
Our values
We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.
We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader.
Job description Job responsibilities
Please see attached person specification and job description for full details of the role and the duties required.
Person Specification
Knowledge Essential
Evidence of continuing professional and personal development Intermediate IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook. Working knowledge of a range of administrative procedures including diary management and arranging appointments Experience or understanding of creating electronic records, electronic filing systems Electronic data base management. Ability to manage diverse workload whilst dealing with frequent interruptions Ability to meet deadlines and to work under pressure Exceptional organisational skills and ability to prioritise Ability to work both independently and as part of a team Ability to provide a high standard of secretarial support for meetings e.g. organising, booking venues and minute taking Knowledge of our business and how it supports patient care Advanced Keyboard skills
Experience Essential
Excellent organisational skills. Proven administration skills including typing on Microsoft office packages to 40 WPM Ability to prioritise workload and adapt to change when required Experience of working as part of a team Experience of dealing with confidential and complex information Ability to take accurate formal and informal minutes Demonstrate good numeracy and literacy skills Experience of general office routine and filing systems Accuracy and attention to detail
Desirable
Previous NHS experience of working in a Healthcare or Social Care administrative setting Experience of Audio transcription Experience of Mental Health environments
Qualifications Essential
Business Administration Level 3 / T Level qualification in Management and Administration, or equivalent experience. GCSE English or equivalent Evidence of continuing professional and personal development
Desirable
AMPSPAR or BSMA Certificate in Medical Terminology or equivalent qualification. ICDL (International Computer Driving License), or equivalent experience.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Devon Partnership NHS Trust
Address Devon Partnership NHS Trust
Estuary House
Collett Way
NEWTON ABBOT
Devon
TQ12 4PH
United Kingdom
Employer's website https://www.dpt.nhs.uk/ (Opens in a new tab)