About this role
Job Title:
Specialist, Administration
Job Description:
Role Summary
The Administrative Specialist plays a critical role in ensuring seamless daily operations at the JangAn plant, supporting over 200 employees. This role drives efficient administrative processes, document control, and cross-functional coordination, enabling operational excellence and a productive workplace environment.
What You’ll Do
1. Office & Administrative Operations
• Oversee general administrative and office management activities to support site operations
• Manage office facilities, supplies, and workplace environment to ensure operational efficiency
• Coordinate travel arrangements for visitors, including accommodation and transportation
2. Document Control & Compliance
• Manage and maintain document control systems using SharePoint
• Administer regulatory permits, construction documents, and Management of Change (MOC) records
• Monitor document processes, identify gaps, and drive continuous improvement initiatives
3. Financial & Vendor Support
• Track budgets, process expense reconciliation, and manage purchase requisitions (PR)
• Support vendor and contract administration, including invoice processing and coordination
4. HR & Employee Support
• Support onboarding processes for new hires and manage visitor coordination
• Assist with employee engagement activities, site events, and internal communications
5. Cross-functional Coordination
• Collaborate with HR, Finance, Procurement, EHS, and Operations teams to support site-wide initiatives
• Provide administrative support across departments as needed
6. Systems & Data Management
• Maintain and update material master data in SAP
• Manage corporate seal processes, including approval tracking and document issuance
What We Seek
Required Qualifications
• Bachelor’s degree (4-year college or equivalent)
• 2+ years of experience in administrative, office management, Doc Control, or similar roles
• Strong communication skills in both Korean and English (written & verbal)
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Ability to manage multiple priorities in a fast-paced environment
Core Competencies
• Strong organizational and coordination skills
• Attention to detail and process discipline
• Adaptability to changing business needs
• Team-oriented mindset with a proactive attitude
Outstanding Candidates Will Have
• Experience in manufacturing or plant environment
• Knowledge of document control systems (e.g., SharePoint)
• Familiarity with SAP or ERP systems
• Experience supporting cross-functional teams in a global organization