About this role
<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Summary</H2> </div><div><p>The Operating Unit at Baylor College of Medicine is seeking a Coordinator, Business Operations. Working in partnership with Texas Children’s Hospital, this position provides administrative and operational support to ensure the efficient day-to-day operations of the Operating Unit. Responsibilities include coordinating business operations, processing travel and expense reimbursements, overseeing supplemental payment processing, managing departmental email communications, supporting faculty and staff, and performing a variety of administrative and operational functions. </p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Job Duties</H2> </div><div><ul> <li>Administrative & Operational Support <ul> <li>Provides administrative and operational support to department leadership, faculty, and staff.</li> <li>Processes biweekly supplemental payments for faculty and staff through the SuccessFactors system.</li> <li>Manages and monitor the Operating Unit shared email mailboxes, ensuring timely responses and routing of requests.</li> <li>Processes Sponsored Guest Access (SGA) terminations and ensure timely removal of system access.</li> <li>Providescross-coverage for administrative functions within the Operating Unit to ensure continuity of business operations.</li> <li>Prepares correspondence, presentations, and other business documents to support departmental operations.</li> <li>Maintains departmental files, records, and documentation to ensure accuracy and compliance.</li> </ul> </li> <li>Travel & Expense Management <ul> <li>Coordinates domestic and international travel arrangements for faculty and staff using the Concur Travel Management System.</li> <li>Prepares and submit travel and business expense reimbursements in accordance with BCM institutional policies and procedures.</li> <li>Performs monthly Concur reconciliations to ensure all travel and expense transactions are processed accurately, completed in a timely manner, and any outstanding items are resolved.</li> <li>Performs other job-related duties and special projects as assigned.</li> </ul> </li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Minimum Qualifications</H2> </div><div><ul> <li>High School diploma or GED.</li> <li>Two years of relevant experience.</li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Preferred Qualifications</H2> </div><div><ul> <li>Bachelor's Degree in a related field.</li> <li>Excellent verbal and written communication, organizational, and time management skills.</li> <li>Ability to communicate and interact effectively with leadership, faculty, staff, and external partners.</li> <li>Strong attention to detail with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.</li> <li>Ability to maintain a high level of professionalism and build collaborative working relationships in a team environment.</li> <li>Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.</li> </ul></div></div></div><p> </p> <p> </p> <p> </p> <p><strong>Work Authorization Requirement:</strong></p> <p><strong>This position is not eligible for visa sponsorship.</strong> Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. </p> <p> </p> <p>Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</p> <p> </p> <p> </p> <p> </p> <h6><span style="font-family:arial, helvetica, sans-serif;color:dimgray"></span></h6>