About this role
Job summary
As a member of the Estates Admin team you will part of the Administration function within Estates and Facilities. This is a excellent opportunity to provide a diverse service to a number of key stakeholders within the Estates and Facilities team.
The Estates and Facilities team play a crucial role in making sure that healthcare facilities are safe, functional, and conducive to delivering high-quality patient care.
Interview Date: 01 September 2026 22 Hours 30 Minutes/Week You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy
NO AGENCIES PLEASE
Main duties of the job
Working within a team of administrative staff to support the provision of an efficient service and provide support for the wider Estates and Facilities Team.
This varied role gives the post holder the opportunity to interact with several key supporting functions within estates and facilities.
The postholder will provide comprehensive administrative support, organising and implementing day to day administrative tasks ensuring work is prioritised and completed in a appropriate and timely manner
About us
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
With around 2 million contacts with patients every year, we deliver care from:
Royal Victoria Infirmary (RVI) Freeman Hospital Newcastle Dental Hospital Cramlington Manor Walks Urgent treatment centres Newcastle Fertility Centre Northern Centre for Cancer Care, North Cumbria Northern Genetics Service These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.
We also have offices at Regent Point in Gosforth and community sites.
Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust
Job description Job responsibilities
To provide comprehensive administrative support to the Estates Department on each site. To organise and effectively implement and monitor day to day administrative tasks. To ensure on going work is prioritised, processed and dealt with in an appropriate and timely manner.
Provide full secretarial support as required including minute taking, filing, photocopying, message taking, and process ordering documentation.
Provide an effective typing service general correspondence, agendas, minutes, reports, emails etc.
Estates Administration provides all clerical and secretarial support to Estates Staff.
Person Specification
QUALIFICATIONS Essential
NVQ 3 / RSA 3 or equivalent or equivalent level experience
Desirable
English and Maths at Level 2 or equivalent (GCSE 9-4 or A*-C or Functional/Key Skills Level 2)
KNOWLEDGE Essential
Good level of general clerical experience Intermidiate knowledge of Microsoft Office
Desirable
Experience of NHS computerised systems Advanced knowledge of Microsoft office
SKILLS Essential
Good communication skills and interpersonal skills Good organisational skills with the ability to prioritise workload and met deadlines Able to work effectively as part of a multidisciplinary team High level of accuracy and attention to detail
Desirable
Ability to manage time effectively and work on own initiative
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name The Newcastle upon Tyne Hospitals NHS Foundation Trust
Address Royal Victoria Infirmary
317 02 Royal Victoria Infirmary
NE1 4LP
United Kingdom
Employer's website https://careers.nuth.nhs.uk/why-us (Opens in a new tab)