About this role
The Mannik & Smith Group, Inc. (MSG) is a people focused, award-winning, full-service consulting firm that offers a wide array of services including civil and geotechnical engineering, environmental consulting, planning, landscape architecture, agriculture, surveying and construction support. Our talented staff of more than 650+ professionals deliver integrated planning, design, engineering and construction solutions. Due to MSG's continued growth, a new opening is available for a Project Manager Assistant (PMA) to assist with our projects in Shaker Heights, OH! The PMA will support our Project Managers with administrative, operational, and project accounting tasks that keep complex civil engineering projects moving forward. This role is ideal for someone who enjoys working behind the scenes to support professional services teams through strong organization, financial tracking, and proactive communication. As a PMA, you’ll provide critical administrative, operational, and financial support to Project Managers throughout the project lifecycle. Project Coordination & Communication Coordinate schedules, meetings, and day-to-day project communications Serve as a central point of contact for project teams, clients, and internal stakeholders Track deadlines, deliverables, and milestones to support on-time project execution Administrative & Documentation Support Maintain accurate project documentation, files, and records Assist with proposal assembly, contract coordination, and project correspondence Support compliance requirements and audit preparation as needed Operational Support Assist Project Managers with internal coordination and workflow organization Help monitor project progress and keep teams aligned on priorities Collaborate with multidisciplinary civil engineering project teams Financial & Invoicing Support Assist with project budgeting, forecasting, and financial tracking Track project costs, allocations, and changes throughout the project lifecycle Support Project Managers during the invoicing cycle by reviewing draft invoices, coordinating revisions, and preparing invoices for final billing