About this role
We're looking for an organized, numbers-driven virtual assistant to support procurement and financial operations for a project-based business. This role handles client proposals, purchase orders, vendor coordination, invoice and receipt reconciliation, bill payments, credit card reconciliation, and financial reporting.
What You'll Do - Prepare and track client proposals and purchase orders from draft through delivery. - Coordinate with vendors — pricing, lead times, acknowledgements, and order tracking. - Reconcile invoices, receipts, freight/shipping charges, and credit card transactions against POs. - Process bill payments and support accounts payable/receivable. - Track project revenue, costs, and profitability; flag discrepancies and unusual expenses. - Maintain dashboards and reports covering KPIs like margin, A/R, A/P, and open orders.
What We're Looking For - 1+ years in procurement, bookkeeping, accounts payable, or financial operations. - Comfortable with accounting software (QuickBooks, Xero, or similar) and strong in Excel/Google Sheets. - Highly detail-oriented — you notice when numbers don't match and follow through until they do. - Able to manage a high volume of transactions across multiple projects. - Clear written communication and ability to work independently. - Comfortable handling confidential financial information with discretion.
Experience with project management or procurement tools, financial dashboards, or a background in design, construction, or retail is a plus but not required
Anywhere Talent is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status. TBD