About this role
Position Purpose
An entry-level, field-focused position within a dynamic nonprofit that helps communities recover after disasters and gets children back in school. Working under the close supervision of the Response Coordinator, the Project Assistant supports humanitarian activities in Venezuela. This role is suitable for candidates with limited or no professional experience who are dependable, flexible, respectful, and willing to learn.
This position is not available for U.S. citizens.
Reporting Relationships
Reports to Project Manager
Roles reporting to position None
The approximate number of reports 0
Essential Functions
• Support field assessments by preparing materials, collecting accurate information, and organizing notes and records.
• Assist community outreach, beneficiary registration, verification, scheduling, and follow-up.
• Support distributions, including setup, check-in, queue management, item handover, documentation, and cleanup.
• Provide clear, respectful information in Spanish about activities, timelines, selection processes, and feedback channels.
• Support community and stakeholder meetings by arranging logistics, recording attendance, and taking notes.
• Collect community feedback and assist with follow-up, monitoring visits, and post-distribution monitoring.
• Enter and check program data in Kobo, Google Sheets, or other systems, flagging missing or incorrect information.
• Maintain organized paper and electronic records, including forms, lists, attendance, photos, and distribution records.
• Contribute activity figures and field notes to routine reports as well as external reporting such as OCHA updates.
• Support procurement administration by gathering vendor information or quotations, filing documents, and checking deliveries under supervision.
• Support warehouse tasks, including loading, counting, labeling, packing, organizing items, and updating movement records under supervision.
• Follow safety, security, safeguarding, Code of Conduct, data protection, and personal protective equipment procedures.
• Travel to project locations, work outdoors, and adapt to changing priorities and schedules.
• Other duties as required.
Position Requirements
Education High school diploma or equivalent practical experience. Related education or training is preferred but not required.
Related Experience No previous professional experience required. Volunteer, internship, academic, community, customer service, data collection, or logistics experience is preferred. Candidates must be willing to learn, follow instructions, and receive feedback.
Language Spanish fluency required; English preferred but not required.
Special Competencies/Certifications Strong communication skills in Spanish; respectful interaction with communities; basic numeracy and attention to detail; reliability, integrity, and organization; ability to work under close supervision and in a diverse team; and ability to use a smartphone or tablet for data collection. Familiarity with Google Workspace and Microsoft Office is preferred but not required. Must handle confidential information appropriately and remain flexible in a fast-paced, outdoor response environment.
Working Conditions and Physical Demands
• Frequently travels to remote project locations, working in outdoor adverse weather conditions and those with access constraints
• Frequently moves items weighing up to 40 lbs on work site or on base
• Frequently operates computer
• High stress situations in an immediate post-disaster environment with limited amenities
Compensation & Benefits
• Typical starting salary is $300 - $350 USD / month.
• Room & board
• Monthly R&R breaks with allowance
• Travel to and from program location
• Coverage for emergency medical injury or illness if outside country of origin
Diversity is the acknowledgment, promotion and celebration of our differences and similarities. All racial identities, ethnicities, sexes, nationalities, gender identities and expressions, physical and mental abilities, sexual orientations, ages, spiritualities, points of view and socioeconomic statuses can fit in with us. We support individuals from around the world and serve communities affected by disasters with purpose. Response, recovery, resilience and renewal are why we exist. Respect for the value of diversity, inclusion and social justice drives us forward every day. Everyone is welcome.
All Hands and Hearts is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, Veteran status, age, or any other protected characteristic.