About this role
Job summary
We have an exciting opportunity for an enthusiastic, team player to join the Central Neighbourhood team as a Business Support Administrator to cover maternity leave.
At North East and North Cumbria Integrated Care Board we are committed to providing high quality care and support to our community.
The post holder will contribute to the smooth and efficient running of the Central Neighbourhood team, working with colleagues across the NENC ICB, ensuring deadlines are achieved within a constantly changing workload.
The role covers Sunderland, South Tyneside & Durham.
This post is to cover maternity leave for 6 months.
Please note this post is only accepting applications from current staff members of North East and North Cumbria Integrated Care Board and staff members of North of England Commissioning Support (NECS).
We reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.
Main duties of the job
Provide effective, comprehensive, confidential, administrative and/or project business level support on a day-to-day basis.
Be aware of work priorities and need to ensure all required deadlines are met.
Support teams with business requests including project-based work, collating reports and or data, supporting with meetings and events, arranging dates and venues, collating agenda items and supporting documents and papers, producing minutes and progress action logs relevant to this.
Work as an effective team member to ensure that all administrative/data/project work priorities are covered across the organisation.
To support the wider team working in the directorate.
About us
Our Integrated Care Board (ICB) is the largest in the country.
The ICB is responsible for ensuring that high quality and safe health services are accessible to all of our communities. It has a wide range of functions, including; promoting integration of health and care services, improving peoples health and well-being, reducing health inequalities.
With a £6.6 billion budget and a workforce of 170,000 people across the North East and North Cumbria. As well as strategic functions, ICB staff also work at place level with local health and wellbeing boards in each of our 14 local authority areas. These teams also work alongside our 67 primary care networks which are groups of local GP practices, social care teams and other community- based area providers.
The ICB works with our Provider Collaborative too, this includes the 11 NHS Foundation Trusts in the region, to deliver our shared priorities.
Job description Job responsibilities
The post holder has lead responsibility in delivering the following key result areas:
Provision of a first class, comprehensive business support service to thesenior management team, including drafting correspondence, reports, data and/or other documents to a consistently high standard which may include work of a sensitive and confidential nature. Demonstration of a professional image always, ensuring tact and diplomacy appropriate to a business environment. To be aware of the priorities, ensuring all work deadlines are met. Maintain filing systems ensuring efficient collation, storage and retrieval of information to support an effective document management system and retrieval of associated correspondence. Arrange, co-ordinate and attend meetings and/or professional events(sometimes complex) to accurately record the proceedings and subsequently prepare draft minutes/action logs.
Person Specification
Qualifications Essential
RSA/NVQ level 3 or equivalent relevant experience
Experience Essential
Significant business support level experience and acquired knowledge of relevant process or procedures. Significant experience of providing project/business level support Demonstrable level of experience of Microsoft Office package including Word, PowerPoint, Excel and One Note. Identify significant experience of using MS Office packages to ensure efficient and effective business support. Experience of working in a high pressured and fast paced environment
Desirable
Experience of working in a fast-paced healthcare environment. Oracle procurement experience Previous experience of supervising / managing staff.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name North East & North Cumbria ICB
Address Pemberton House
Colima Avenue
Sunderland
SR53XB
United Kingdom
Employer's website https://northeastnorthcumbria.nhs.uk/ (Opens in a new tab)