About this role
Job summary This role is essential in underpinning IPC governance, operational delivery, and organisational compliance, enabling the clinical IPC team to focus on patient safety and infection prevention priorities.
The role also supports workforce and operational functions, including monitoring staff records, managing procurement and stock, and liaising with a wide range of internal and external stakeholders. In addition, the post holder contributes to the development and improvement of administrative systems and processes to enhance efficiency and support the delivery of IPC objectives.
The post holder is responsible for coordinating all administrative functions within IPC, ensuring that key processes such as meeting management, documentation, data reporting, and communication are delivered efficiently and to a high standard. This includes organising and minuting a wide range of internal and external meetings, tracking actions, and supporting service development and implementation of new procedures.
Applications from candidates that require current Skilled worker sponsorship to work in the UK are unfortunately ineligible to apply for this position.
Main duties of the job
The IPC Personal Assistant/Senior Administrator provides comprehensive administrative, organisational, and coordination support to the Infection Prevention and Control (IPC) team. The role is central to ensuring the smooth running of IPC services, supporting governance, communication, and operational delivery.
Overall, the role underpins IPC governance and service effectiveness, enabling the clinical team to focus on reducing infection risks and maintaining patient safety across the organisation
Provide high-level administrative and secretarial support to the IPC team, including typing reports, correspondence, and maintaining confidential records.
Coordinate and minute a wide range of meetings (team, operational, and multi-agency), including tracking actions and supporting service development.
Act as a central coordination point for IPC, liaising with clinical teams, estates, facilities, and other stakeholders across the Trust.
Support operational functions, including workforce records, procurement, and stock management, ensuring smooth day-to-day service delivery.
About us
At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost800,000 people.
We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to create healthier lives, empowered citizens and thriving communities.
Job description Job responsibilities
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
We understand that AI can be a useful tool when completing your application. However, we are seeing an increasing over-reliance of AI tools, which can negatively affect your application as it reduces a candidates individuality, and makes it difficult for us to gain a clear and authentic understanding of your experience, skills, and in turn your suitability for the role
All submissions must be truthful and if you do use AI, it should only be used to enhance your application and not create your supporting statement in its entirety. Your supporting statement should be in your own words and must accurately reflect your personal experience and achievements. Where we have concerns that AI has been used to generate content that misrepresents your experience and suitability for the role, we may withdraw your application.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contact [email protected]
Person Specification
Knowledge, skills and training Essential
Minimum of 5 GCSE passes at Grade C or above, or equivalent, including English and Mathematics RSA Standard lll Word Processing or equivalent (To include Information Technology literate, able to use Microsoft Office including excel spreadsheets, and with excellent keyboard skills Excellent communication and negotiating skills (written, verbal and telephone manner Good numeracy skills
Personal qualities/attributes Essential
Highly organised, systematic and able to manage own time efficiently Ability to identify and work to a system of priorities and to meet tight deadlines Able to act with minimal guidelines and set targets and standards for self within the parameters of the role Time management skills
Experience Essential
Previous experience in a similar senior personal assistant or administrative role. Extensive experience of working with senior level staff and in managing confidential matters
Personal qualities/attributes Essential
Able to develop and apply creative solutions to problems Demonstrates commitment to a professional and high level service; a professional attitude to own work and the needs of others
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Dorset HealthCare University NHS Foundation Trust
Address Forston Clinic
Herrison Rd
Dorchester
DT2 9TB
United Kingdom
Employer's website https://www.dorsethealthcare.nhs.uk/work-for-us (Opens in a new tab)