About this role
Job summary
The Women's and Children's Division is looking for a self-motivated and capable personal assistant to join their team at Whipps Cross Hospital.
The post holder will provide high quality administrative support to the Divisional Quadumvirate and the wider leadership team as required. They will prepare and support key monthly meetings, collating papers, recording minutes, and following up on actions.
The post holder will proactively manage the team's diaries and make meeting arrangements.
Previous NHS experience is not essential. Training can be provided to those who can demonstrate the core competencies and a willingness and aptitude to learn.
Main duties of the job
To provide comprehensive and proactive PA support to the Women's and Children's Divisional Leadership Team.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person Specification
Qualifications Essential
Educated to A-level standard or equivalent qualification or demonstrable equivalent administrative experience
Desirable
Additional administrative/business qualification
Experience Essential
Evidence of performing administrative/PA or secretarial duties comparable to the role, including: Managing diaries and correspondence Organising meetings (agenda setting, papers, minutes) Supporting senior staff or leadership teams
Desirable
Experience working within an NHS or healthcare setting
Skills Essential
Evidence of using Microsoft Office applications (Word, Excel, PowerPoint, Outlook) to produce professional documents, presentations, and manage diaries
Desirable
Experience with NHS systems (e.g. e-rostering) or digital content creation (newsletters, posters)
Communication Skill Essential
Evidence of communicating clearly and professionally with a range of stakeholders (e.g. senior managers, clinicians, external organisations), including written correspondence and minute-taking
Desirable
Experience liaising with external organisations or partners
Knowledge Essential
Demonstrable general awareness of NHS services or healthcare environment
Desirable
Interest in healthcare services or patient care
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Barts Health NHS Trust
Address Whipps Cross University Hospital
London
E11 1NR
United Kingdom
Employer's website https://www.bartshealth.nhs.uk (Opens in a new tab)