About this role
Job summary
A great opportunity available for a Band 3 Team Secretary to join our team based at St Michaels Hospital.
The Band 3 Team Secretary provides dedicated administrative support for the South Warwickshire Early Intervention and Enablement Team. This post also provides dedicated administrative support for MARAC (Multi-Agency Risk Assessment Conference) and ensures documentation is recorded on our clinical system.
Main duties of the job
We're seeking an experienced secretary, who is organised, friendly, approachable, and self-motivated to join our admin team.Possessing excellent communication skills, both written and verbal is essential, alongside proven secretarial skills and the ability to multitask within a fast-paced environment.
You will need to be a team player and demonstrate sensitivity and confidentiality, due to the nature of our service, with the ability to work autonomously and have a strong work ethic with the flexibility to prioritise a varied workload.
About us
At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.
We put 'people at our heart'; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.
generous annual leave entitlement which increases during your time with us excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes wellbeing support, including an in-house counselling service, external helpline and more staff networks and support group We're always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.
Job description Job responsibilities
Provide an administrative service across all services.
Using our electronic patient record system (SystmOne) you will need to produce accurate data inputting as well as scan, print and upload various correspondence.
Completing demographics of nominal forms for weekly MARAC meeting, opening/ closing referrals and uploading minutes on System One.
Undertake general office duties as required including filing, photocopying, collating and distributing information, scanning, receipt and distribution of incoming and outgoing mail.
Maintain spread sheets and databases including the production of regular information reports
Be responsible for organising and servicing meetings / events as required,including room bookings, taking accurate notes, transcription and circulation as appropriate
Procurement - order stationery, clinical supplies and equipment stock.
Provide flexible administrative and clerical cover as required. The post holder will be required to provide cover to St Michael's Reception on an ad hoc basis. The role may also encompass working at another base to provide cover for holidays/ sickness in the local area.
Person Specification
Qualifications and Skills Essential
GCSE or equivalent English and Mathematics QCF Business Administration Level 2 QCF Customer Service Level 2 Excellent communication / customer care skills both written and verbal demonstrating sympathy and compassion Advanced keyboard / IT skills Ability to manage and prioritise own and other's workload and use own initiative Good organisation skills and Good time management skills ability to multitask Good knowledge and understanding of office procedures Understand confidentiality and apply the principles in every day working practice Ability to take and transcribe notes of meetings in a timely manner
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Coventry and Warwickshire Partnership Trust
Address St Michael's Hospital
St Michael's Road
Warwick
CV34 5QW
United Kingdom
Employer's website https://www.covwarkpt.nhs.uk/ (Opens in a new tab)