About this role
Subcontract Admin Prin
Job Description: In support of a Business Area with over $1 billion in annual revenue and material spend in the hundreds of million procure materials, equipment, supplies and services of a highly-specialized and complex nature based on program specific requirements and specifications. Prepare and issue complex subcontract types. Validate and contribute to the formation of specifications, work statements and Subcontract Management Plans. Prepare and review proposals for documentation adequacy, develop evaluation criteria, lead proposal evaluation team in fact-finding, and cost/price analyses, negotiate subcontract provisions, document subcontract files in compliance with FAR/DFAR Regulations and company policies and procedures.
Ability to work independently, as well as manage cross functional program teams on all subcontract related issues; multi-tasking is crucial for success. Must be able to assess, prioritize, drive issues to closure and be assertive when required. Exercise discretion and independent judgment in the performance of duties. Exhibit best practice work habits and collaborate with other subcontract team members to promote operational excellence. Deliver quality customer service to both internal and external customers and foster and maintain good supplier relationships. Drive Zero Defect initiatives with suppliers.
Prepare request for proposals, advise management of contractual rights and obligations; compile and analyze data; and maintain historical information and compliant file documentation. Prepares, issues, and administers non-disclosure agreement with subcontractors as required. Negotiate Terms and Conditions and specific subcontract terms and conditions including price, delivery, quality, and performance requirements. Support proposal preparation activities, administer subcontracts, and execute supplier management activities to provide for acquisition and fulfillment of direct requirements in accordance with company policies, legal requirements, and customer specifications. Receive and review subcontractor proposals, by examining estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness. Manage suppliers through all phases of program execution. Respond to subcontractor inquires, resolve invoice issues, participate on proposal evaluation team(s) in fact finding, technical evaluation, and cost/price analysis. Documents the entire fact finding and negotiation process. Ensures that discussions, correspondence and agreements with potential and actual subcontractors are in accordance with government law, corporate and company policy and program special provisions.
About BAE Systems Electronic Systems: BAE Systems, Inc. is a defense, aerospace, and security company headquartered in Falls Church, Virginia, with more than 40,000 employees worldwide. We serve, supply, and protect those who protect us. As one of the most geographically diverse international defense companies, we deliver a full range of products and services spanning air, land, maritime, space, and cyber, including advanced electronics, intelligence solutions, and dedicated customer support.
Our culture is performance-driven and values-led, built on curiosity, creativity, and collaboration. Purpose isn't a tagline here. It's what drives us. We're developing breakthrough technologies that defend national security and make a lasting impact on our communities and our planet. When you join BAE Systems, you're not just building a career. You're contributing to a mission that truly matters.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
Required Skills and Education: Required Skills and Education • Experience in a large, complex multifaceted electronics design & manufacturing environment
• Familiarity with defense aerospace industry & regulations and the Understanding of the role of subcontractors in complex industries. • Experience leading major procurement efforts in a Department of Defense (DOD) contracting environment.
• Knowledge of FAR and DFAR regulations and the nature of flow down requirements. • Knowledge of ITAR (International Traffic in Arms Regulation) and EAR (Export Administration Regulation) • Understanding/knowledge of CPSR audits and requirements. • Comprehensive understanding of subcontractor solicitations and bid analysis/process.
• Strong working experience generating, negotiating and executing major subcontracts/purchases. • Demonstrated ability to resolve contractual conflicts with subcontractors through negotiations and contractual vehicles. • Project / Supplier Management • Financial Acumen
• Proven leadership and organizational change experience • Ability to motivate and manage personnel. • Excellent verbal and written communication • Excellent time management/organizational skills • Strong experience managing Subcontracts or Procurement team. • Strategic/Critical Thinking • Ability to find win-win solutions; a “make it happen” attitude.
• Proficient with Microsoft Office Suite (Microsoft Excel, Word, and Outlook). • Bachelor's Degree in related discipline and 6 years or more of directly related work experience preferably in a government-contracting environment. • Ability to obtain and maintain a security clearance • U.S. Citizenship
Preferred Skills and Education: Preferred Skills and Education • Willingness and desire for continuous improvement. • Generosity of thought and knowledge. • Well versed with Oracle ERP system. • Secret clearance or secret eligible. • Cost Analysis experience (COPD, CID, Competitive) • Earned Value Management and Lifecycle Management experience • 6 plus years’ experience in operations, supply chain, procurement. • Professional Supply Chain Certification: C.P.M., C.P.S.M., P.M.P. • Graduate degree in a related field. • Contracts / Legal background
Benefits Information: Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
Intern Benefits: Temporary employees generally are not eligible for BAE Systems benefits, but can elect to participate in the 401(k) savings plan. Temporary employees working 20+ hours per week are eligible for medical benefits, the employee assistance program, and business travel accident insurance.
Please note: Some benefits may be different for union employees that are governed by a collective bargaining agreement (CBA) or for positions covered by a wage law called the McNamara-O’Hara Service Contract Act (SCA).