About this role
PRIMARY PURPOSE: The role of the Assistant Registrar is to assist in the management of all functions of the registrar office. Duties include, but not limited to, enrolling new students, determining school credits and residence status, preparing and maintaining transcripts and permanent records of students. QUALIFICATIONS: .High School Diploma or G.E.D. .Certification as per Texas Education Agency .Clerical skills MAJOR RESPONSIBILITIES AND DUTIES:
• Demonstrates proficiency in the performance of duties requiring secretarial skills that allows the registrars office to operate smoothly.
• The assistant registrar is courteous, friendly and generally efficient in serving students, parents, staff and campus guests. Incoming and outgoing calls are handled in the approved manner and documented appropriately.
• Assists in gathering data for records and reports as is needed by the principal, assistant principal(s), supervisor, and counselor(s) as assigned.
• Helps maintain accurate and timely filing of student records.
• Helps provide grades, enrollment and attendance information to administration and parents as requested.
• Assist in maintaining and updating, on a timely basis, the transcripts of current students.
• Helps insure accurate information is provided for withdrawals, enrollments, UIL, etc.
• Demonstrates punctuality and dependability with regard to scheduled work day and overtime.
• Projects a professional image through demeanor and dress.
• Effectively operates the following office machines: copier, calculator, computer and typewriter.
• Exhibits problem-solving skills particularly with regard to transcript review and analysis.
• Projects a pleasant and friendly personality which exhibits maturity and self-control.
• Adheres to proper channels when communicating ideas, problems, etc.
• Demonstrates ability to communicate in both an oral and written manner.
• Demonstrates initiative in undertaking tasks at hand and relieving the workload of co-workers.
• Participates in the annual archiving of student records.
• Undertakes additional duties as assigned.
Professionalism Adheres to ethical and legal standards:
• Follows ethical standards of the B.E.C. State of Texas “Code of Ethics” and “Standard Practices for Texas Educators”. (Entire copy in Employee Handbook)
• Complies with standard practices and ethical conduct toward students, colleagues, school officials, parents, and community members.
• Maintains the dignity of the professional; respect and obey the law, demonstrate personal integrity and exemplify honest.
• Exemplifies ethical relations with colleagues; extends just and equitable treatment to all members of the profession.
• Measures success by the progress of each student toward realization of his or her potential as an effective citizen.
• Cooperates with parents and others to improve the public schools of the community.
• Adheres to F.B.I.S.D. “Hornet Points of Pride” professional district standards. (Entire copy in Employee Handbook)
• Utilizes district procedures to resolve concerns.
• Maintains positive working relationships with others by:
• BEING TRUTHFUL… about our District and fellow Employees
• BEING RESPECTFUL… of fellow Employees
• SEEKING SOLUTIONS…for our District and fellow Employees
• BEING FAIR, EQUITABLE AND TOLERANT…of differences among individuals both in our actions for the District and toward our fellow Employees
• SUPPORTING OUR DISTRICT
• GROWING PROFESSIONALLY
Calendar Days: 201