About this role
Job SummaryThis vacancy is for a GS-0203-6/7, Human Resources Assistant located in the Department of Homeland Security, U.S. Coast Guard, OFFICE OF CIVILIAN WORKFORCE RELATIONS.
QualificationsTo qualify at the GS-06 grade level, applicants must have at least one (1) full year of specialized experience equivalent to at least the GS-05 grade level in the federal sector. Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. Specialized experience must include the following: Conducting research and providing technical answers to inquiries related to ER, LR. Advising employees about basic personnel matters pertaining to ER, LR, performance management and awards. Providing information to employee on status and explains computations and regulatory provisions that pertain to the special conditions and circumstances of the individual's case. Assisting specialists in case management by researching case law to identify precedents for current ER, LR, performance management, awards, and employee engagement problems or search similar cases or complaints. Assisting with honorary award solicitations, review of nominations, and other administrative support for honorary awards programs and ceremonies. Processing personnel actions in accordance with applicable laws, rules and regulations NOTE: Education can not be substituted for experience at this grade level. To qualify at the GS-07 grade level, applicants must have at least one (1) full year of specialized experience equivalent to at least the GS-06 grade level in the federal sector. Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.Specialized experience must include the following: Applying, a large body of Human Resources rules, regulations, procedures, and troubleshooting instructions concerning ER, LR, performance management, awards, and employee engagement sufficient to perform a wide variety of interrelated and/or non-standard HR support work. Coordinating, developing facts and resolving support problems related to employee and labor relations issues and performance and awards procedures. Ability to utilize industry-standard office applications to perform operations and prepare complex documents containing tables or graphs. Assisting customers with routine honorary award and recognition requests and templates. Processing personnel actions in accordance with applicable laws, rules, and regulations. Explaining employee rights, management rights, procedures for filing grievances, and the distinction between the union contract and established Human Resources policies Education: Successfully completed 1 academic year of graduate level education in a field that directly reflects the job-related competencies necessary to satisfy the minimum qualifications and perform the duties of the position. OR a combination of education and experience. NOTE: YOU MUST SUBMIT A COPY OF YOUR TRANSCRIPTS. NOTE: Education can be substituted for experience at this grade level. National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Office of Personnel management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule, C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
Major DutiesYou will serve as a Human Resources Assistant and be responsible for assisting in providing technical support to customers, employees, and management officials and supervisors. Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include: Assisting specialists working in Employee Relations (ER), Labor Relations (LR), performance management, awards, and employee engagement functions. Preparing correspondence for final signature, xeroxing, filing, answering phones and directing calls, responding to basic ER, LR, performance management, awards, and employee engagement questions, assisting in preparation of documents, case files. Ensuring adequate ER, LR, performance management, awards, and employee engagement case management records are maintained, and information is input to the data repository in a timely manner. Performing general office administrative support including timekeeping, scheduling meetings, preparing and distributing meeting minutes, maintaining the office SharePoint/web page, ordering supplies, and other customer and internal resources and materials. Conducting research and provides technical answers to inquiries from employees and officials related to ER, LR, performance management, awards, and employee engagement. Assisting specialists in case management by researching case law to identify precedents for current ER, LR, performance management, awards, and employee engagement problems or search similar cases or complaints for potential problems in handling current cases. Processing personnel actions consistent with applicable laws, rules, and regulations.RequirementsAll qualification requirements must be met by the closing date of the announcement. Do NOT include the following types of information in your resume: Social Security Number (SSN) Date of Birth (DOB) Photos of yourself (if included on your resume you will not be considered for this position) Personal information: such as age, gender, religious affiliation, etc. Key Requirements: Must be a U.S. Citizen. Must be registered or exempt from the Selective Service. See www.sss.gov A one-year probationary period may be required. To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation. This position requires a security clearance. This is not a Bargaining Unit position. Time-in-Grade requirement must be met by the closing date of the vacancy. All Federal employees are required to have Federal salary payments made by direct deposit. The Office of Personnel management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule, C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.