About this role
ESSENTIAL DUTIES & KEY RESPONSIBILITIES:
Invoice Processing
• Review, code, and process invoices in accordance with company policies.
• Match purchase orders, receipts, and invoices (3-way match).
• Ensure proper approvals and resolve discrepancies with vendors or internal departments.
Payments & Disbursements
• Prepare and process bi-monthly check runs, ACH payments, and wire transfers.
• Ensure payments are made accurately and on time.
• Maintain accurate payment records and documentation.
Vendor Management
• Act as the primary point of contact for vendor inquiries.
• Reconcile vendor statements and resolve billing issues.
• Maintain up-to-date vendor files and W-9 documentation.
Reconciliations & Reporting
• Reconcile AP subledger to the general ledger.
• Monitor aging reports and follow up on outstanding credits or issues.
• Assist with month-end closing tasks, accruals, and financial reporting.
Compliance & Internal Controls
• Ensure adherence to accounting standards and internal controls.
• Support audits by providing documentation and explanations.
• Maintain confidentiality and ensure accuracy of financial information.
SKILLS & COMPETENCIES:
• Strong attention to detail and accuracy.
• Ability to manage multiple deadlines in a fast-paced environment.
• Excellent communication and customer service skills.
• Proficiency in Excel and general accounting software.
• Understanding of basic accounting principles.