About this role
JOB DESCRIPTION
We are looking for an Administrative Assistant to join the Bid Operations Team!
PPMI (part of the Verian Group) is a leading European research and policy analysis centre. We help public sector and civil society leaders from around the world, presenting evidence in a way that is simple, clear and ready to use. We provide actionable insights, develop shared understanding among stakeholders, and enable policy implementation to bring about positive and lasting change.
COME PREPARED
A successful candidate will have:
• 0-1 years’ experience in administrative roles, with general knowledge of office processes and procedures.
• Being quality-conscious without losing overall focus.
• The ability to manage multiple projects at once and prioritise work.
• Proficiency in Microsoft Office Suite and strong experience with AI tools, including Claude and ChatGPT
• Strong attention to detail.
• Proactive and flexible approach, with a willingness to learn and take on new tasks
• Ability to work well in a team and follow instructions. This role is a good fit for you if you enjoy performing repetitive and administrative tasks.
• Good command of spoken and written Lithuanian and English.
BE READY TO CHALLENGE YOURSELF
On a day-to-day basis, you will:
• Execute and maintain public procurement procedures for consulting projects (on the seller side). This will include preparing documentation according to the Terms of Reference, based on instructions from the team.
• Communicate with the clients, external partners and internal team members on proposal preparation and submitting matters.
• Ensure smooth implementation of internal procedures by following instructions from team members and supporting the team in administrative tasks as required.
• Update and maintain relevant databases.
• Proactively identify and resolve routine administrative issues to ensure smooth workflow.
GROW WITH US
You should expect a fast-paced and dynamic environment, where the ability to work in teams and individually goes hand in hand. In addition, we offer:
• 110% of support and collaborative team spirit.
• Autonomy and trust.
• Salary (1250–1700 gross) and eligibility for performance-based bonuses after a successful probation period.
• Flexi-time: we operate with no fixed office hours, so you can work when you feel most productive.
• Hybrid working model with the flexibility to work from home several days per week.
• Additional days off as you grow with us, as well as extra personal leave days.
• Professional & personal growth through on-the-job and external training.
• Vibrant, multicultural working environment in the city centre.
• Regular team events and workplace initiatives.
• Private health insurance.
• Access to the Mindletic wellbeing platform.
If you see yourself in this position, apply by the 31st of July 2026. 1250-1700