About this role
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
We are seeking a highly organized, proactive, and resourceful Senior Executive Assistant to the CEO to provide dedicated support to a dynamic executive at Job Duck. In this role, you will serve as a trusted partner responsible for managing priorities, protecting the CEO's time, and ensuring daily operations run efficiently. You will play a critical role in coordinating schedules, managing communications, facilitating meetings, conducting research, and supporting both strategic and administrative initiatives. The ideal candidate thrives in a fast paced environment, anticipates needs before they arise, and demonstrates exceptional professionalism, discretion, and sound judgment. If you enjoy creating structure, solving problems independently, and making a meaningful impact behind the scenes, this opportunity is for you.
•Monthly compensation: 1200 USD
Responsibilities include, but are not limited to:
• Update and maintain the CEO's task lists and follow up on pending action items.
• Support preparation and coordination for L10 meetings, check in meetings, office hours, and other recurring leadership meetings.
• Announce, coordinate, and attend office hours as required.
• Anticipate needs, identify potential issues, and implement solutions proactively.
• Make payments and complete administrative transactions as directed.
• Maintain strict confidentiality while handling sensitive business and personal information
• Manage and maintain the CEO's calendar, ensuring priorities are aligned and scheduling conflicts are proactively resolved.
• Coordinate and schedule meetings, appointments, and events as requested.
• Prepare, organize, and distribute the CEO's daily agenda.
• Attend meetings on behalf of or alongside the CEO when required.
• Prepare meeting notes and maintain accurate records of discussions and action items.
• Answer and place phone calls as needed.
• Protect the CEO's time and mental space by managing interruptions, prioritizing commitments, and maintaining focus on key objectives.
• Review and monitor the CEO and the firm's email accounts, identifying and escalating important matters requiring attention.
• Send meeting reminders five minutes before scheduled meetings
• Coordinate travel arrangements, itineraries, and related logistics
• Assist with personal and professional tasks that support the CEO's priorities.
• Conduct research and gather information to support decision making and ongoing initiatives
• Liaise with internal teams to ensure projects, priorities, and commitments remain organized and on track.
Requirements:
2+ years of experience as an Executive Assistant, Administrative Assistant, or similar administrative support role •Experience supporting a senior executive, founder, or leadership team •Experience coordinating travel arrangements and managing complex calendars
• Software & Tools: Microsoft Office Suite, Zoom, Microsoft Teams, Calendly •Excellent written and verbal communication skills • •Strong organizational and time management abilities •Ability to prioritize multiple tasks in a fast paced, fast changing environment •Ability to work independently with little to no supervision •High level of confidentiality and professional judgment •Comfortable performing research and handling executive support tasks •Strong attention to detail and follow through
•Required skills: Executive Support Calendar Management Email Management Meeting Coordination Travel Coordination Administrative Support Research and Information Gathering Written Communication Verbal Communication Time Management Organization and Planning Task Prioritization Professional Judgment Proactive Mindset Resourcefulness Professionalism Accountability Relationship Management Ability to Work Independently
Work Shift:
8:30 AM - 5:30 PM [EST][EDT] (United States of America) Languages:
English, Spanish Ready to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.