About this role
For our Office based in Rome, we are looking for a specialized Secretary to undertake a variety of administrative and clerical tasks.
You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce by assisting a team of attorneys and Partners.
As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.
Responsibilities
Manage the daily/weekly/monthly agendas and arrange new meetings and appointmentsMake travel arrangementsAnswer phone calls and redirect them when necessaryDraft and format documents (Word and PowerPoint), perform a few translationsPrepare and distribute correspondence, memos and formsOpen legal matters, collect AML related documents, prepare case files and provide electronic submissionsHand-deliver documents to court when requiredCreate expense reportsFacilitate the meeting of deadlines by providing timely remindersProvide support with the monitoring of trial deadlinesArchive documentsUpdate case record memories and inventories of contact detailsConduct thorough documentary researchProvide support with the compilation of timesheetsRequirements
Proven experience as Legal Secretary within an international Law Firm Proficiency in English (level C1 is required) Proficiency in MS Office Familiarity with Quadra and PCT electronic filing softwares Integrity and professionalism Familiarity with office organization and optimization techniques High time management capability Excellent written and verbal communication skills Benefits
One-year temporary contract with the possibility of extension to permanent.Lunch ticketsAgile working policyWelfare
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Diversity & Inclusion Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We want a work environment where everyone can reach their potential and we have an inclusive culture, which respects individual differences. We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. We welcome you to learn more about diversity and inclusion at Dentons.