About this role
As a Sales & Events Coordinator at La Samanna, A Belmond Hotel, Saint Martin, you’re part of a team that delivers exceptional, luxury guest experiences by seamlessly bringing groups and events to life. In this role, you will support the end-to-end coordination of events, from initial inquiry to flawless execution, by preparing proposals and contracts, assisting with event planning and logistics, coordinating site inspections and FAM trips, and collaborating closely with clients and internal teams to ensure every detail reflects the highest standards of service and excellence. Join Belmond and become part of a legacy of luxury. This is your moment.
1. Sales, Events and Group Support
Assist with managing group inquiries, proposals, contracts, and room block assignments.Prepare group contracts, rooming lists, and ensure accurate entry of all group details in the reservations and sales systems.Assist with administrative tasks, report preparations, presentations and ad-hoc tasks as needed. Serve as a second point of contact for the clients responding to emails and meet and greet clients when managers are not available.
2. Event Coordination & Logistics
Act as the primary internal coordinator for events and groups from confirmation through execution, supporting the Sales & Events Manager.Attend sales and event planning meetings and distribute finalized event details (BEOs, timelines, floor plans) to all relevant departments.Assist in preparing Banquet Event Orders (BEOs), event timelines, seating plans, and all supporting documentation.Coordinate event logistics, including audiovisual, catering, décor, staffing, and special requests.Communicate with external vendors and partners as needed to secure services and uphold standards of luxury delivery.Support the Events Manager with administrative tasks and any additional ad-hoc support required, including setting up venues and assistance to the banquet team.
3. Client Communication & Service
Provide excellent client service by responding to inquiries, clarifying event specifications, and maintaining regular communication with clients pre-event in coordination with managers. Conduct site inspections and walkthroughs as required, building strong relationships with clients and understanding event goals.Act as a polished and professional presence on event days to ensure flawless execution and immediate resolution of any service issues.
4. Interdepartmental Coordination
Ensure all internal teams (F&B, Reservations, Front Office, Housekeeping, Engineering, Concierge, Security) are fully informed of event requirements and timelines.Distribute event documentation in advance and work closely with departments to confirm operational readiness.Attend coordination meetings leading up to events to troubleshoot details and confirm responsibilities.
5. Administrative Duties & Reporting
Maintain accurate records of event details, correspondence, invoicing, and post-event reports.Support reporting needs to monitor group revenue contributions, inventory pick-up, and event success metrics.Assist with ad-hoc projects for the Group Sales and Events teams as required.Requirements
Minimum 2–4 years’ experience in hospitality, group reservations, event coordination, or related roles — luxury hotel experience preferred.Experience handling group blocks, BEO creation, and multi-department coordination in a hotel environment.Strong client service skills and professional communication.Excellent organizational skills and ability to manage multiple priorities simultaneously.Proficiency in Microsoft Office (Word, Excel) and event/reservations software.Attention to detail and a proactive, solutions-oriented mindset.Benefits
What We Offer:
At La Samanna, a Belmond Hotel, we pride ourselves on fostering a culture built on kindness, active listening, and genuine connections with our colleagues and guests. We offer a comprehensive range of compensation, perks and benefits including:
Competitive salaries and comprehensive health insurance plansDiscover Belmond Programme which includes complimentary and preferred rate experiences at our iconic destinations. Flight allowance for expatriatesHousing allowance for expatriates
Temporary contract as soon as possible, possibility of permanent contract starting for season 26-27
We strive to create an environment where our employees can thrive both personally and professionally. With a commitment to your ongoing development, you'll have the opportunity to learn and grow alongside some of the most talented individuals in the industry. Join us and be part of creating unforgettable moments for our guests, communities, and each other.
This is your moment. Apply today!
About Us La Samanna, a Belmond Hotel, enjoys a secluded beachfront location on St Martin. Here, island glamour blends with cosmopolitan flair on the white sands of Baie Longue. Elegant, airy suites and villas frame idyllic views of the Caribbean Sea. World-class culinary adventures are inspired by the island’s French heritage.
The Belmond & LVMH Family La Samanna, a Belmond Hotel is proud to be part of LVMH and the Belmond global collection of iconic hotels, trains and river cruises, all creating exceptional experiences worldwide. When you join one of our properties, you join a global family of history-rich hotels and breathtaking destinations, where our employees are at the heart of the Belmond experience.