About this role
Goldman Sachs, Asset & Wealth Management AYCO | Dallas, TX Administrative Assistant Job Summary & Responsibilities:
• Provides dedicated administrative support to Top Advisors and Managing Directors within the Goldman Sachs Ayco Executive Wealth business. • Maintains complex and extremely detailed calendars, including senior-level internal/external meetings and conference calls; prioritizes meeting requests and coordinates related logistics (including conference rooms, conferencing, and catering as needed). • Handles highly confidential and sensitive client information with the utmost discretion. • Manages a high volume of phone calls and interacts with high-level business leaders and clients in a professional and effective manner. • Coordinates logistics for client calls & meetings, including scheduling, materials preparation, and day-of support. • Coordinates a high volume of domestic and international travel arrangements, including visa procurement; processes expense reports accordingly and in a timely manner. • Prepares and distributes correspondence, agendas, letters, reports, or other documents as requested. • Supports general office administrative duties (copying, filing, faxing, archiving, supplies, etc), ad-hoc projects, facilities management and/or event planning as requested. • Organizes and ships materials to clients as needed; tracks delivery and confirms receipt when appropriate. • Orders office supplies & inventory as requested. • Partners with conference, catering, and other event vendors to support client engagements as needed. • Maintains understanding of firm policies and can handle certain issues independently. Qualifications:
• Experience supporting multiple high-level executives in a complex environment, preferably in financial services, private sector, media or government. • Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information. • Requires excellent interpersonal and communication skills (written & verbal), with a consistently professional presence. • Extreme attention to detail and organizational skills, with the ability to prioritize tasks. • Quick learner and self-starter with excellent anticipation skills. • Proactive problem solver and independent thinker with strong follow-through; appropriately escalates and closes loops as needed. • Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment. • Highest degree of integrity, professionalism, and diplomacy is required. • Strong proficiency in MS Word, Excel, PowerPoint, and Outlook is required. • Familiar with expense platforms such as SAP Concur or CRM platforms such as Salesforce is preferred. • Supportive team player with a positive attitude. • Ideal candidate has at least 5+ years of experience. Candidate must be located onsite in the Dallas office as this role is fully onsite.