About this role
The Executive secretary is responsible for managing supervisor's calendar and independently scheduling appointments. Answers routine inquiries in absence of manager. Resolves routine issues in absence of manager and develops reports and presentations.Complies, researches and tabulates data. Screens incoming calls and correspondence and responds independently when possible.Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance. Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling budget. Directs preparation of records such as agenda, notices, and minutes for corporate meetings.Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other documents.Creates and maintains database and spreadsheet files.