About this role
Job summary
We are seeking an experienced and proactive individual to join our friendly and dedicated team. This is an excellent opportunity for a motivated and organised individual with strong leadership and communication skills to play a key role in supporting the smooth running of our service. The post holder will take the lead in coordinating and managing our anaesthetic staff rotas for services within the critical care group to maintain clinical standards and ensure compliance with working time directives and medical staff terms and conditions. This includes all grades and types of medical staff including medical trainees, Consultants and any clinical staff that participate within the anaesthetic rotas.
The post holder will work closely with consultants and the directorate management team to co-ordinate clinical activities, ensuring all emergency and elective theatre sessions are created and available on the Patient Administration System (PAS), timely, accurate, and reflective of staffed and commissioned schedules including compliance with data quality parameters, taking independent action when necessary.
The post holder will deputise in the absence of the Line Manager and ensure the continuity of the service.
Main duties of the job
To coordinate and manage medical staff rotas including on-call for all departments within the critical care and theatre service group to maintain clinical standards and ensure compliance with Working Time Directives and medical staff terms and conditions.
To act as the first point of contact for all medical staff within the directorate and proactively deal with enquires from staff and external agencies in a professional manner to support the division in providing safe care to our patients.
To be responsible for ensuring all rota gaps are clearly highlighted on our rota system, ensuring the Clinical Rota Convenor, Group Manager, Directorate Manager, Clinical Director and Consultant on call are appraised of the gaps to the service.
To be responsible for sourcing interim cover where authorised.
To be responsible for ensuring effective processes are in place for the production and distribution of the rota and the quality/accuracy of the rota to all essential parties.
Co-ordinate the Induction programmes for incoming medical staff and ensure that clinical staff are being given fair opportunity to attend clinical activities relevant to their training programme.
About us
The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve the quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.
We are delighted that we have been rated as "Good" by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.
The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.
Job description Job responsibilities
To coordinate and manage medical staff rotas including on-call for all departments within the critical care and theatre service group to maintain clinical standards and ensure compliance with Working Time Directives and medical staff terms and conditions.
To act as the first point of contact for all medical staff within the directorate and proactively deal with enquires from staff and external agencies in a professional manner to support the division in providing safe care to our patients.
To be responsible for ensuring all rota gaps are clearly highlighted on our rota system, ensuring the Clinical Rota Convenor, Group Manager, Directorate Manager, Clinical Director and Consultant on call are appraised of the gaps to the service.
To be responsible for sourcing interim cover where authorised.
To be responsible for ensuring effective processes are in place for the production and distribution of the rota and the quality/accuracy of the rota to all essential parties.
Co-ordinate the Induction programmes for incoming medical staff and ensure that clinical staff are being given fair opportunity to attend clinical activities relevant to their training programme.
To manage workload prioritising as appropriate, ensuring urgent and important tasks are completed within required time scales. To be proactive in the identification of workload issues that affect clinical service provision and with the support of the Deputy Service Manager and Directorate Manager, develop and implement action plans to resolve the issues.
To work as part of a group with other Team Leaders across the Trust to look at new ways of streamlining and improving administration teams as well as the introduction of innovative technologies
Participate in the process of recruitment and selection of new team members short-listing, interview staff.
To co-ordinate and manage Consultant annual leave requests.
Person Specification
Experience Essential
Excellent communication skills
Qualifications Essential
NVQ level III or equivalent experience in a similar NHS role
Desirable
Degree or equivalent experience
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name The Royal Wolverhampton NHS Trust
Address The Royal Wolverhampton Hospital
Wednesfield Road
Wolverhampton
WV10 0QP
United Kingdom
Employer's website https://www.royalwolverhampton.nhs.uk/ (Opens in a new tab)