About this role
Job summary
The Chislehurst Partnership consists of two busy doctor's surgeries based in the heart of Chislehurst. We are looking to recruit fixed-term maternity cover administrator to join our existing friendly, hardworking team.
We have a specialised team that are primarily responsible for the registering of new patients, amending/deducting patients, deaths, out of area/temporary patients, maintaining accurate patient records, and ensuring patient information is entered and updated in line with NHS and practice procedures.
This role is on a fixed term maternity cover contract from Nov 2026 - Oct 2027.
= 12 hours per week
Tuesday, Thursday PM and Friday. Hours of the day can be flexible. This role is based in the practice.
We reserve the right to close this vacancy early if we receive a sufficient number of applications.
Main duties of the job
Registration workflow management including amendments and deductions.
FP69 Sending texts
PCSE Online: A digital platform used by healthcare practitioners to track patient medical records -Ordering supplies, requesting labels, reporting temporary patients
Requesting documents from previous surgery for notes that have not been received GP2GP
Monitor and action workflow manager tasks including completing daily routine checklist
Deaths deduction, sending condolence card and adding to RIP spreadsheet
30 day letters OOAR Registrations, requesting labels
Deductions finding notes, sending back, printing documents if needed
Liaise with healthcare professionals, administrative staff, and external agencies as required
Ensure compliance with NHS regulations, practice policies, and GDPR requirements Support the wider team with general clerical duties when needed
About us
We are dynamic, patient focused and high achieving partnership that strives to provide first class care for our 24,000 patients.
Our clinical system is EMIS which integrates with AccuRx to communicate with our patients. Home visiting is supported by our practice Paramedic and Advanced Nurse Practitioner who work alongside the Bromley Healthcare District Nursing team. We are part of a PCN which has several additional practitioners including Clinical Pharmacists, Social Prescribers, a Mental Health Practitioner, First Contact Physiotherapist and Paramedic.
Job description Job responsibilities
JOB TITLE Administrator
We are looking for someone who is motivated to provide the best service and;
Recognises the importance of patient services and value every patient and their needs Is positive about developing their own skills and abilities throughout the entire duration of their career Committed to working together with the whole practice team to achieve the desired outcomes Who will reflect upon their own performance, accept feedback and engage in development REPORTING TO
Operations Managers
Person Specification
Experience Essential
Excellent organisational and administrative skills Strong attention to detail and accuracy Good communication and customer service skills Ability to work independently and as part of a team Understanding of confidentiality and data protection
Desirable
Previous experience in a healthcare, NHS, or administrative setting Competent IT skills, including experience using patient management systems (e.g., EMIS) and Microsoft Office.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name The Chislehurst Partnership
Address 42 High street
chislehurst
kent
Br7 5aq
United Kingdom
Employer's website https://www.chislehurstpartnership.nhs.uk/ (Opens in a new tab)