About this role
POSITION SUMMARY The ideal candidate is highly self-motivated, professional and capable of managing their work load and prioritizing task in a fast-pace corporate environment. This is an excellent opportunity to join a growing company with competitive compensation and benefits. The Administrative Assistant — Central Office reports to the Chief of Staff.
KEY RESPONSIBILITIES • Coordinate executive communications, including taking calls, responding to emails and interfacing with clients • Prepare internal and external corporate documents for team members and industry partners • Schedule meetings and appointments and manage travel itineraries • Maintain an organized filing system of paper and electronic documents • Uphold a strict level of confidentiality • Develop and sustain a level of professionalism among staff and clientele • Answering phones and routing calls to the correct person or taking messages. • Researching and conducting data to prepare documents for review and presentation by the Superintendent and team. • Using various software, including word processing, spreadsheets, databases, and presentation software. • Provide general administrative support. • Additional Duties and Responsibilities • Manage and maintain accurate student enrollment records within the Infinite Campus Student Information System (SIS), including new enrollments, withdrawals, transfers, and demographic updates. • Support Census management by verifying student data, enrollment counts, and compliance documentation required for state and federal reporting. • Monitor and assist with daily student attendance processes, ensuring accurate entry, corrections, and follow-up in Infinite Campus. • Demonstrate working knowledge of district systems, including Infinite Campus, ParentSquare, and other student data platforms, and provide support as needed. • Coordinate the generation, review, and distribution of report cards, ensuring accuracy, timeliness, and compliance with district grading policies. • Distribute report cards to parents/guardians through approved platforms (digital and/or print), maintaining confidentiality and proper documentation. • Assist with ParentSquare communication management, including posting announcements, managing parent inquiries, and supporting school-to-family communication efforts. • Generate student and administrative reports from Infinite Campus and related systems for leadership, auditors, and state reporting purposes. • Collaborate with school sites, counselors, and administrators to resolve enrollment, attendance, and data discrepancies. • Ensure compliance with FERPA and district confidentiality standards when handling student and family information. • Provide technical and procedural support to staff regarding student information systems and reporting processes. • Perform additional clerical and administrative duties related to student services and district operations as assigned.
MINIMUM QUALIFICATIONS • Bachelors Degree; Business Administration • Administration experience: 3 years reporting directly to senior management • Strong organizational, project management and problem-solving skills
PREFERRED QUALIFICATIONS • Prior experience in a public charter school or similarly mission-driven educational setting. • Familiarity with TMSA's academic model, student population, and Leader in Me framework. • Bilingual abilities (English plus an additional language).
KEY COMPETENCIES • Mission Alignment — Demonstrates strong commitment to TMSA's mission and Science · Wisdom · Peace values. • Communication — Communicates clearly and professionally with students, families, colleagues, and supervisors. • Collaboration — Works effectively as part of a multi-disciplinary team. • Integrity — Maintains the highest standards of confidentiality, professionalism, and ethical conduct. • Continuous Improvement — Welcomes feedback and pursues ongoing professional growth.