About this role
QUALIFICATIONS:
• High school diploma/GED equivalent, some college preferred or administrative office experience.
• Minimum of five (5) years experience as an administrative secretary, with a minimum of three (3) years in public education setting preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities, detail-oriented, and the ability to prioritize multiple tasks effectively.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), calendar management tools, project management software, and other office productivity and technology tools (efinance, eSchoolPlus, Applicant Tracking System, and Laserfiche).
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Experience managing complex schedules, overseeing projects, and facilitating high-level communications.
• Ability to work independently and as part of a team, demonstrating initiative in resolving issues and improving processes.
• Strong interpersonal skills, with the ability to build collaborative working relationships across departments and campuses.
TERMS OF EMPLOYMENT: 244 days SALARY/PAYGRADE: $51,982/CP-9 Salary Range (based on experience) as set by the Board of Trustees for the 2026-2027 school year. ESSENTIAL FUNCTIONS:
• Provide administrative support, including calendar management, scheduling, correspondence, and meeting coordination.
• Support daily operations through effective communication, organization, and follow-through.
• Prepare, edit, and distribute correspondence, reports, presentations, newsletters, and other materials.
• Prepare, maintain, and review reports and data.
• Assist with budgeting, purchasing, reconciliation, and monitoring of expenditures.
• Coordinate and support projects, meetings, compliance activities, and district initiatives.
• Maintain confidential employee and student records and handle sensitive information with discretion.
• Support district, state, and federal compliance and reporting requirements.
• Collaborate with departments, campuses, and stakeholders to provide customer service and operational support.
• Assist with planning and coordinating departmental and districtwide events and activities.
• Maintain office operations, records management, workflow coordination, and administrative procedures.
• Demonistrate professionalism, adaptability, initiative, and the ability to manage multiple priorities in a fast-paced environment.
• Perform other duties as assigned by the Associate Superintendent.
WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer. DEADLINE TO APPLY: Until filled. Applications will be reviewed. Not all applicants will be interviewed. Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.