About this role
Job Title: Purchasing Specialist Exemption Status/Test: Nonexempt Reports to: Director of Purchasing Date Revised: Dept./School: Business Services
Primary Purpose: Assist in the procurement of material and equipment for the district. Work under close supervision and follows established purchasing procedures to process bids and purchase orders. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Knowledge of procedures for purchasing and invoicing supplies and equipment Ability to work with numbers in an accurate and rapid manner Ability to analyze and organize a complex filing system of bid-related documentation Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets, databases, and do word processing Effective organizational, communication, and interpersonal skills Experience: ____ years clerical and accounting experience Major Responsibilities and Duties: Purchasing
• Process bids and purchase orders as directed and in accordance with established procedures.
• Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.
• Assist with the preparation of bidding documents, including notice and instruction to bidders, specifications, and proposal forms.
• Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
• Detect and resolve problems with incorrect orders, invoices, and shipments.
Clerical
• Prepare and maintain vendor database and bidder lists.
• Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.
• Compile, maintain, and file all reports, and other documents as required.
Other
• Follow district safety protocols and emergency procedures.
Supervisory Responsibilities: None. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and se of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress