About this role
General Definition of Work The ASEP Site Coordinator Trainee, under close supervision and minimal decision-making discretion, completes a program of training designed to gain hands-on experience and knowledge that prepares the employee to successfully manage and coordinate the school-based implementation of the After School Enrichment Program (ASEP). Position assists the assigned site coordinator to provide daily nurturing and enriching experiences for pre-K and school-age children. Employee learns to oversee program operations and staff at assigned school site, ensuring effective delivery of services and adherence to program standards. Employee performs school-based work to carry out Board of Education policies under the direction of the ASEP Elementary & Middle School Specialist. Salary/Status Hourly NC 07/Full-time, 10 Months Essential Functions
• Adhere to all state, federal, and local laws, policies, and procedures
• Support the assigned site coordinator in ensuring high-quality program delivery at the school site, promoting a safe, nurturing, and enriching environment
• Assist in supervising, training, guiding, redirecting, and assigning tasks to ASEP and substitute site staff
• Help coordinate and monitor staff work schedules and organize field trips
• Assist with obtaining necessary parts and supplies, including tasks related to budgeting, inventory management, and ordering
• Learn to communicate effectively with parents/guardians and support the assigned coordinator in serving as the primary parent liaison
• Aid in conducting regular staff meetings and fostering staff creativity and professional development
• Learn to evaluate the performance of subordinate personnel in alignment with district evaluation policies and guidelines
• Learn to facilitate and coordinate special program activities and collaborate with community resource partners
• Become familiar with school, state licensing, and ASEP policies and procedures
• Participate in planning and implementing daily enrichment activities
• Learn to maintain individual employee files, including attendance, training documentation, and disciplinary records
• Learn to provide exceptional customer service on matters related to ASEP services, facility management, and site operations
• Receive monthly training and support related to seasonal events such as winter/spring break, summer camp, evaluations, curriculum expectations, in-service training, and contract services/field trips
• May oversee ASEP staff at the assigned site in the absence of a site coordinator due to approved leave or vacancy
• Participate in professional development workshops and training
• Complete ASEP Site Coordinator Trainee program within one year
• Create an inclusive environment with positive communication/public relations
• Perform related work as assigned or required
Knowledge, Skills, Abilities
• Knowledge of federal, state, and local regulatory requirements
• Knowledge of county and school board policies, procedures, and standards
• Knowledge of safe practices in classroom and playground activities
• Knowledge of basic record keeping techniques
• Knowledge of basic subjects taught in district schools
• Skilled in communication, both verbal and written
• Skilled in computers and software including Microsoft Office and Google Workspace
• Skilled in time management with the ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes
• Ability to display genuine interest and concern for each child's needs and well-being
• Ability to learn child guidance principles and practices
• Ability to monitor, observe, and report student behavior according to approved policies and procedures
• Ability to understand and follow verbal and written directions
• Ability to establish and maintain collaborative working relationships with all stakeholders
• Ability to learn skills required to supervise, train, and evaluate assigned staff
• Ability to complete ASEP Site Coordinator Trainee program within one year
Education and Experience
• High school diploma or GED required
• Child Care Credential I & II or EDU 119 required
• Minimum of one (1) year working with children or completing administrative work in a licensed childcare facility required
• Associate or four-year degree with emphasis on child development, early childhood education or a related field with at least 12 semester hours in child development, child psychology or early education preferred
• Equivalent combination of education and experience
Special Requirements
• Possession of Basic School-Age Care (BSAC) certification or ability to obtain within 3 months of hire required
• NC Early Childcare Credential I or II and Administration I & II preferred
• NC-DHHS Criminal Background Check required prior to start date
• Possess and maintain a valid driver's license and reliable transportation
• Travel to school district buildings and professional meetings