About this role
Job Title: Human Capital Personnel Specialist Wage/Hour Status: Exempt Reports to: Director of Human Capital Pay Grade: AM 2 Dept./School: Human Capital Starting Pay: $55,944 District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement. Department Primary Purpose: To assist in the planning and coordination of the Human Resources Department to promote the overall effectiveness and efficiency of personnel services. Qualifications: Education/Certification: High School Diploma or a Associates Degree preferred Type minimum 55 wpm and knowledge in basic office equipment/machines. Interpersonal skills to work with all levels of employees. Must be computer literate. Experience/Knowledge: Five years minimum secretarial experience. Experience working with Skyward, LINQ, TalentED in a school district setting. Correct English usage, grammar, spelling, and punctuation, modern office methods and procedures, equipment and filing systems, proofreading, statistical and record-keeping, training and performance. Major Responsibilities and Duties: File Management
• Notify applicant(s) of board approval, receive and process approved personnel, and ensure personnel file is complete with required documents.
• Notify principal/departments of board approvals (recommendations/resignations)
• Process requests for official district records, including maintaining log of requests for records, retrieving documents, copying, and mailing records.
• Input all employee data to include salary accurately in employee management system.
• Submit employee changes for payroll processing timely and accurately (pay dates, account distribution, dates, location, job code, earn code and employee category etc.).
• Adhere and comply with all Human Resources and Payroll deadlines.
• Prepare, complete and submit employee changes accurately with supporting documentation on a daily basis to HR accountant.
• Process employee resignations to ensure overpayment does not occur.
• Prepare & process release letters in a timely manner.
• Submit unsubscribed list to Internal Affairs in a timely manner.
• Respond to requests for verification of employment.
• Assist with the development of document storage and retrieval procedures.
• Maintain updated vacancy logs, department(s) and campus rosters.
• Prepare correspondence, forms, reports etc. for department staff members as requested.
• Compile pertinent data as needed when preparing various federal, state, and local reports.
• Gather, analyze, interpret and disseminate data relevant to personnel.
• Prepare and distribute letters or reasonable assurance and employment contracts.
• Communicate with assigned Human Resources administrator for any all tasks pertinent to the job.
• Maintain confidentiality.
• Perform other duties as assigned.
Supervisory Responsibilities: None Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment: Standard office equipment including computer and peripherals; multi-line phone system Posture: Continuous sitting Motion: Repetitive hand motions including reaching, frequent keyboarding and use of mouse. Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: Reception area in central office Mental Demands: Work with frequent interruptions; maintain emotional control under stress POSITION WORKING DAYS: 226 Days DATE POSTED: DEADLINE: Until Filled