About this role
The job of School Secretary is done for the purpose/s of providing a wide variety of highly responsible, confidential and complex administrative and secretarial duties for assigned Administrator; planning, organizing, and overseeing the operations and functions of the assigned office; and providing information and assistance to students, faculty, staff, and/or the general public. Essential Functions
• Answers inquiries of staff, students, parents, the public, etc.
(e.g. phone calls, in person, by email and letter, etc.) for the purpose of taking appropriate action, interpreting and applying policies and procedures and/or directing to appropriate personnel for resolution.
• Assists in the coordination of a variety of programs and/or activities (e.g. communications, appointments, meetings, work activities, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance with established guidelines.
• Attends meetings (e.g. training's, in-service activities, workshops, conferences, classes, etc.) for the purpose of increasing professional knowledge, conveying and/or gathering information required to perform functions.
• Compiles data from a wide variety of sources for the purpose of complying with financial, legal and/or administrative requirements of assigned area.
• Informs staff and administration regarding a variety of procedures and program requirements for the purpose of providing necessary information for making decisions, taking appropriate action and/or complying with financial, legal and administrative requirements.
• Maintains a wide variety of manual and electronic documents, files and records (confidential and non-confidential) (e.g. calendars, administrative and financial records, program records, resource materials, reports, budget data, etc.) for the purpose of ensuring the effective and accurate processing of assigned tasks and providing up-to-date reference and audit trail.
• Monitors assigned activities and/or programs (e.g. budgets, office activities, inventory, expenses, etc.) for the purpose of ensuring compliance with administrative, financial and legal requirements.
• Performs a variety of record keeping and clerical functions (e.g. scheduling, copying, production of materials, filing, compiling lists, etc.) for the purpose of supporting assigned Administrator and/or department.
• Performs other related duties as assigned by the supervisor for the purpose of ensuring the efficient and effective functioning of the work unit.
• Prepares materials and documents in both written and electronic formats (e.g. reports, forms, budgets, requisitions, etc.) for the purpose of documenting activities, providing written support and/or conveying information.
• Responds to inquiries from a wide variety of internal and external parties (e.g. division staff, other school systems, outside agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Supports assigned administrative personnel for the purpose of providing assistance with administrative functions.
• Trains personnel on program specific topics for the purpose of providing information regarding program activities and/or requirements.
Qualifications High school diploma or GED
Clearances Criminal History Fingerprint/Background clearance Terms of Employment 193 days It is the policy of the Gordon County School District not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service.