About this role
Primary Purpose: To act as the accounting specialist for the Construction and Planning department. Providing clerical services, managing office activities and records retention. Education / Certification:
• College Diploma Preferred
• Accounting Degree or Equivalent Experience Preferred
Special Knowledge / Skills:
• Proficient skills in typing, word processing, and file maintenance.
• Ability to keep confidential information.
• Effective communication and interpersonal skills.
• Ability to make independent decisions.
• Ability to deal with the general public.
• Good organizational skills.
• Ability to use personal computer and software to develop spreadsheets, databases, word processing, PowerPoint (including Microsoft Office, Adobe Pro, Microsoft Publisher, and District Accounting Software.
• Ability to quickly learn new programs.
• General understanding of school bond programs.
Experience / Other Requirements:
• Three years of Clerical / office experience, preferably in a public education environment.
• Accounting or bookkeeping experience is required.
• Experience in a Public Education environment is preferred.
Major Responsibilities and Duties:
• Responsible for all Department accounting, including bond program purchase orders and invoicing.
• Answers incoming calls, takes reliable messages, and routes to appropriate staff.
• Receives, sorts, and distributes mail and other documents to Department staff.
• Creates, proofreads, copies, files, and distributes all correspondence for the Department, to include memos, letters, and official documents.
• Orders supplies for the department.
• Prepares monthly budget/expense reports for the department.
• Assistance administrators on projects as needed.
• Communicates changes in policies and procedures.
• Keeps all assigned files, documentation, and forms, current.
• Schedule appointments for department administrators.
• Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance, and learning the records retention schedule for department's records.
• Other duties as assigned.
Supervisory Responsibilities: None. Equipment Used: Computer, scanner, calculator, copiers, & fax machines.