About this role
Primary Purpose: Under moderate supervision provide routine clerical support for the efficient operation of the school AP/counseling office and professional staff. Maintain current and accurate confidential student records. Qualifications: Education/Certification:
• High school diploma or GED
Special Knowledge/Skills:
• Knowledge of general office procedures
• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets and databases, and do word processing
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice with some direction
• Effective organizational, communication, and interpersonal skills
Experience: 2 year clerical experience preferred Contract Days: 197 Major Responsibilities and Duties: Records, Reports, and Correspondence
• Provide general clerical support including word processing, data entry, filing, and file maintenance.
• Process changes and adjustments to student schedules.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain complete and accurate student academic records, including test scores and final grades.
• Process all requests for information.
• Manage new student records by requesting and receiving documentation from other schools.
• Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
• Prepare and distribute University Scholastic League (UIL) eligibility lists.
• Calculate grade point averages and prepare honor rolls.
• Assist campus administration and counselors with the preparation of reports and student data information.
• Assist with student registration, enrollment, withdrawals, and transfers by requesting and sending records, entering student data, and ensuring all records are complete.
Reception and Phones
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist APs/counselor(s) with scheduling of meetings and appointments.
Other
• Receive, distribute, and ensure security and confidentiality of testing materials.
• Coordinate the ordering and distribution of student recognition and promotion materials, such as certificates, awards, and promotional items.
• Maintains confidentiality.
• Follow district safety protocols and emergency procedures.
• Maintain an informational library and assist students, parents, and teachers in finding resources related to testing, academic support, scholarships, and early college and career exploration.
Supervisory Responsibilities: None Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress