About this role
Administrative Assistant Finance and Payroll Manager
• Administration: • Assist Leadership with smooth daily operations • Support leadership to achieve business objectives • acting as liaison to the District office as required • address departmental issues
• Support faculty, staff, parents and students • Share information for general office policy and procedures • Coordinate CPR training • Manage ELC database for VPK and School Readiness requirements
• Finance: • General bookkeeping duties, including posting and reconciling information to QuickBooks • Organize and maintain streamlined accounting system • Create and maintain annual budget and chart of accounts • Process payments in a timely manner • Perform Bank Reconciliations on a monthly basis • Make deposits and record all cash, checks and credit card receipts on hand as well as through DonorView and Square • Submission of monthly financial reporting and board minutes to the district • Prepare and submit annual Cost Report to the District • Manage and submit all annual audit documents • Manage After Care and Extended Day Programs billing and collection • Enter VPK attendance and submit to ELC for payment monthly
• Human Resources: • Process documentation for employment applications including prior employment verification • Onboarding and Offboarding with the District • Hiring and separations for payroll and benefits
• Prepare employment contracts • Liaise with CoAdvantage to report and manage payroll and benefits • Manage Time Cards • Follow up with substitute coverage for unexpected absences • Manage Employee Data and Verification Reports in compliance with DOE Surveys in FOCUS • Maintain Employee related files including instructional certification compliance
• SIS (Student Information Systems) FOCUS update including withdrawals, transcripts, and all documentation
• Keep student records updated in FOCUS, FileMaker Pro, and physical copies • Assist AHEC with annual physicals for all students • CHIPS management with backup and monthly documentation • Assist instructors, admin, Principal, students, and parents with documentation and records upkeep • Update all student information devices such as Remind, Transparent Classroom, IXL, Smore, etc.
Technical Competencies:
• Budget Management & Accountability • Knowledgeable in monthly financial reporting, payroll, accounts payable, accounts receivable, and bank reconciliation. • Profit & Revenue Optimization • Audit compliance
• Experience in effectively communicating key data. • Customer Service. • Regulatory compliance within school district. • Schedule Administration; Highly organized with keen attention to detail • Good mathematical background and ability to sort, check, count and verify numbers. Behavior Competencies:
• Positive work ethics • Professional communication skills • Proactive Problem-solver • Self-motivator • Ability to cooperate/get along with others • Dependable/Flexible/adaptable Skills required:
• Quickbooks desktop software • Microsoft Office with proficiency in Excel and Word • FilemakerPro Core Values:
• Respect for self, others, and the environment