About this role
Elementary Office Secretary STATUS: Part-time; school year only, breaks off HOURS: 8am-4pm REQUIREMENTS:
• High School diploma or equivalent
• Associate's Degree, or 60 college credit hours with a grade of C or higher
• Experience in school office setting preferred
• Strong communication and computer skills
• Ability to maintain confidentiality in all matters
• Ability to multi-task and work in a high-paced office setting
Primary Responsibilities: Working under general supervision, the elementary secretary is responsible for various secretarial/clerical/receptionist and bookkeeping duties for the building principals and elementary office, as requested. This position serves as a first contact for students, parents and community members at Ruth McGregor Elementary. Essential Duties and Responsibilities:
• Assists principal and assistant principal to maintain efficient operations.
• Directs student and parent issues to whomever necessary.
• Handles PA system as necessary.
• Answers phones.
• Answers and controls locked door buzz-in system.
• Coordinates substitute teacher schedules, and substitute binders; as well as ensures teacher absences are filled daily.
• Sorts and distributes inter-office mail.
• Mails necessary documents for principal and staff when needed.
• Assists teachers and building staff, as necessary, in securing pertinent forms, documents and supplies.
• Assists with student registration and new student enrollment.
• Learn and become proficient with Infinite Campus, our Student Information Software.
• Assists with summer purchase orders and receiving/distributing of supplies.
• Maintain CA 60 student files.
• Assists with coordinating:
• Back to School Professional Development Days
• Back to School Open House
• Parent-Teacher Conferences
• Preschool Open House
• Kindergarten Graduation
Qualifications:
• MUST have the ability to keep sensitive material confidential.
• Experience and knowledge of Infinite Campus (student information software) preferred.
• Knowledge and understanding of computers and accompanying software/programs; Proficient computer skills.
• Knowledge and understanding of office equipment, including fax machine, copiers and technology.
• Ability to manage multiple projects; strong planning and organizational skills.
• Excellent verbal and written communication skills.
• Experience with website and social media.
• Ability to function in a stressful setting and manage workload with multiple interruptions.
• Ability to multi-task and work in a high-paced office setting.
• Ability to maintain proper organization and records.
• Must be able to greet and assist students, staff, and visitors in a professional, courteous, and polite manner.
• Must be supportive and cooperative with principal, assistant principal, office staff, school staff, students and community.
Desired Attributes:
• Strong problem solving and decision making skills
• High Moral Character and attributes
• Expert customer service skills
• Enjoys working with elementary aged students