About this role
Substitute Secretaries play a pivotal role in providing essential administrative support to ensure the efficient operation of the school building. This position involves managing office tasks and facilitating communication to promote a positive, productive and organized learning environment.
Location varies based on need.
Pay: $18.16/hour
Key Responsibilities:
1. Administrative Support:
• Greet students, visitors, parents, staff and other substitutes in a friendly and professional manner. • Manage incoming and outgoing communications, including internal and external phone calls. • Schedule appointments, meetings, and conferences as directed by school administrators.
2. Student and Parent Support:
• Provide assistance to parents and students by addressing inquiries and directing them to appropriate resources. • Assist in the distribution of important school-related information and forms to students and parents.
3. Records Management:
• As needed, prepare and update visitor logs. • As needed, prepare and update attendance reports.
4. Takes precautions to protect student and staff safety.
• Helps supervisors manage risks. • Maintains high standards for appropriate conduct. • Takes action to address harassment and/or aggressive behavior. (Notifies administrator accordingly) • Follows safety procedures.
5. Confidentiality:
• Handle sensitive information with the utmost discretion and adhere to student and data privacy regulations.
Qualifications:
• High school diploma or equivalent; additional education or training in office administration is a plus. • Proven experience in an administrative or secretarial role, preferably in an educational setting. • Proficiency in office software applications and Google suite, including word processing, spreadsheet, and email programs. • Excellent organizational and multitasking abilities. • Strong interpersonal and communication skills • Attention to detail and a commitment to maintaining accuracy in record-keeping. • Ability to work collaboratively with students, staff, parents, and the community. • Flexibility and adaptability to work in a variety of situations. • Maintains a record free of criminal violations that would prohibit public school employment.