About this role
Main Office Administrative Assistant St. John Vianney Catholic School is seeking a warm, organized, and professional individual to join our Main Office team serving both our Early Childhood Center and K–8 school community. This position is often the first point of contact for families, students, and visitors and plays an important role in supporting the daily operations of the school. No two days in a school office are exactly alike. The ideal candidate is highly organized, technologically proficient, adaptable, calm under pressure, and able to multitask effectively while responding to the needs of students, families, and staff throughout the day. A genuine care for children and support for the mission and values of Catholic education are essential. St. John Vianney serves families from a variety of cultural and language backgrounds, and strong interpersonal communication skills are important in this role. Responsibilities may include: Answering phones and greeting families, students, and visitors Supporting student needs and helping maintain a welcoming, caring office environment Assisting with occasional student supervision Assisting with enrollment and admissions processes Working with student information systems such as Infinite Campus Assisting with state reporting and data submission requirements Helping coordinate state and local assessment setup, logistics, and materials Helping manage parent communication and messaging Supporting school marketing and communication efforts Assisting with school social media and digital communication Assisting with website updates and basic website design using WordPress Creating and updating materials using Google Workspace and Canva Providing basic technology troubleshooting and support Assisting with inventory management and office organization Assisting with light business and office-related tasks Supporting the day-to-day needs of the school office Other duties as assigned by administration
Experience as a school administrative assistant or in a school office environment preferred Highly organized with exceptional attention to detail Strong multitasking, organizational, and problem-solving skills Ability to think on the spot and adapt to changing priorities throughout the day Excellent written and verbal communication skills, including proper grammar and spelling Comfortable speaking on the phone and interacting professionally with families, students, staff, and visitors Ability to maintain confidentiality, exercise sound judgment, and demonstrate professionalism Technologically proficient and comfortable learning new systems Experience with Google Workspace required Experience with student information systems (such as Infinite Campus) preferred Experience with Canva, WordPress, social media platforms, and other digital communication tools preferred Experience with state reporting, student records, or assessment coordination is a plus Ability to provide basic technology troubleshooting and support Supportive of Catholic values and the mission of Catholic education