About this role
Primary Purpose: Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient word processing and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets and databases, and do word processing Experience: Two years secretarial experience, preferably in a public education environment Major Responsibilities and Duties: Records, Reports, and Correspondence
• Prepare requisitions, correspondence, and transcripts using typewriter or personal computer.
• Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.
• Record student information, including test scores and final grades, on permanent records.
• Create new student files and ensure completeness of records.
• Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
• Assist with processing changes and adjustments to student schedules.
Reception and Phones
• Serve as receptionist for counseling office.
• Assist students, parents, and teachers including distributing testing, scholarship, and other college materials.
• Assist counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments.
Other
• Receive, distribute, and ensure security and confidentiality of testing materials.
• Maintain college information library.
• Maintains confidentiality.
• Perform other duties as assigned.
Supervisory Responsibilities: None. Equipment Used: Computer, printer, copier, fax machine, and shredder. Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer. Days Employed: 187 Salary: Commensurate with TCISD hiring salary guide