About this role
Ascension Parish School Board Job Description I. JOB TITLE: Central Office Secretary JOB TYPE: 624, 630, 634, 660
POSITION REPORTS TO: Various PAY GRADE: CLK-3 / OA-260
FLSA STATUS: Non-Exempt ASSIGNMENT PERIOD 12 months 260 days
II. SUMMARY OF POSITION'S PURPOSE Performs various secretarial accountabilities at the Central Office of the School Board. III. MINIMUM QUALIFICATIONS 1. EDUCATION/CERTIFICATION – High School Diploma 2. EXPERIENCE – 6 months of clerk-typist or entry level secretarial accountabilities. 3. SKILLS – High level of verbal/communication skills. Good organizational and typing skills are also required. Knowledge of word processing/spreadsheet programs and basic office equipment is essential. IV. DUTIES AND RESPONSIBILITIES
• Answers in-coming telephone calls.
• Types various reports/projects as directed.
• Provides relief for the Receptionist function.
• Maintains and/or prepares various reports for Central Office and/or School personnel. Some of these reports may be for distribution to federal or state agencies.
• Provides courteous and prompt service to all internal and external customers including students, parents, co-workers, etc. Schedules and/or attends conferences with parents. Prioritizes and addresses requests and assignments in a professional manner to develop cooperative relationships and to ensure that student and employee records confidentiality is assured.
• Identifies opportunities and recommends methods to improve service, work processes and financial performance, e.g. expense management. Assists in the implementation of quality improvement initiatives.
• Assists co-workers in the completion of tasks and assignments to ensure continuity of service. Orients new co-workers and actively supports teamwork throughout the school system.
• Performs basic office functions including, but not limited to, sending faxes and copying required materials.
• Performs other services as required.
NOTE: This job description is a summary of the primary duties and responsibilities of the position. It is not intended to be a comprehensive listing of all duties and responsibilities. The Ascension Parish School Board reserves the right to change this description at its discretion.