About this role
Primary Purpose: Under direct supervision, provide clerical assistance for the effective operation of the Department of Curriculum and Instruction and facilitate student data record operations in the PEIMS Office. Minimum Qualifications: Education/Certification High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency) Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee. Knowledge/Skills: Computer proficient in Microsoft Office Effective organizational, communication, and interpersonal skills Ability to use personal computer word processing software to develop spreadsheets and databases Ability to maintain accurate and auditable records Basic math skills Experience: Three (3) years previous clerical experience Major Responsibilities and Duties: (The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.) Professionalism The Educators' Code of Ethics is set forth in Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community.
• Rule §247.1 Purpose and Scope; Definitions
• Rule §247.2 Code of Ethics and Standard Practices for Texas Educators
Organization Management The administrative assistant manages administrative, fiscal, and facilities functions responsibly through activities such as the following:
• Help parents acquire appropriate student records
• Receive incoming calls and answer questions related to PEIMS, take reliable messages, and route to appropriate staff
• Print reports using database information including attendance reports, class rosters, end of semester reports and others as needed
• Assist in compilation of special requests for report downloads
• Organize, compile, and distribute the Weekly Membership Report
• Key and verify results according to procedures provided
• Monitor and facilitate data correction initiatives
• Maintain files on students at Travis County Juvenile Detention, Gardner Betts, and Travis County Juvenile Justin Alternative Program
• Query systems to provide student record data to meet legal requirements for record requests
• File, organize, and compile office documents as requested.
• Maintain computerized files using personal computer, including reports, employee rosters, and mailing lists.
• Assist in scheduling of meetings and provide clerical assistance.
• Assist other Curriculum & Instruction paraprofessional staff as needed.
• Perform other duties as assigned by Curriculum & Instruction supervisors.
Organization Climate The administrative assistant fosters positive school morale through activities such as the following:
• Promote a positive and caring climate.
• Use effective communication skills.
Professional Growth and Development The administrative assistant provides leadership in professional growth and development through activities such as the following:
• Participate in all meetings, special events, and professional development opportunities to improve job-related skills.
Qualities of an Effective Administrative Assistant The office assistant exhibits qualities such as the following:
• Daily attendance and punctuality at work are essential functions of the job.
• Ability to demonstrate the following core values: integrity, high expectations, commitment, respect, dedication to teamwork and passion for a student-centered environment.
• Correct unsafe conditions in work area and report any conditions that are not correctable to supervisor immediately.
• Comply with District and campus policies and procedures, as well as state and federal laws and regulations.
• Comply with the standards of conduct set out in Board Policy DH (Legal) and (Local) and with any other policies, regulations, and guidelines that impose duties, requirements, or standards.
• Maintain confidentiality of information.
Supervisory Responsibilities
• None
Equipment Computer, printer, multi-function high-capacity copiers, telephone, scanner, fax machine, calculator, shredder, and other equipment applicable to the position. Working Conditions: Mental Demands/Physical Demands/Environmental Factors
• May work prolonged or irregular hours and extended work hours to include holidays and weekends.
• Work with frequent interruptions and maintain emotional control under stress.
• Repetitive hand motions; frequent keyboarding and use of mouse.
• May require prolonged use of computer, prolonged sitting, bending, pushing/pulling, twisting, standing, stooping, and bending.
• Frequent lifting and carrying.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.